Job Description

BRIEF DESCRIPTION:

This position may be required to attend job-related meetings in and out of town and all other duties as

assigned. This position provides high-level administrative support to the Warden’s Office of the Eddy

County Detention Center’s Divisions. This employee will be the initial point of contact for Warden and

must maintain a positive and professional attitude under all circumstances. This employee will also

be responsible for answering phones, assisting the public with directions and questions. The

Administrative Assistant is responsible for the comprehensive administration and management of the

Inmate Fund Account system. This position will also serve as the primary point of contact for all

inmate table and phone-related issues, providing technical support services to both staff and inmates

and responsible for elevating and placing the tickets for any issues to the Detention’s Inmate

Phone/Tablet Provider. Will be responsible for maintaining records to include tracking of tablet

issuance and restrictions. Employee will be responsible for the distribution of daily interoffice and mail

needing processed. This employee is responsible for most office supplies for the Detention center

including ordering and distribution. Successful applicant will be required to create and prepare

correspondence, arrange appointments, and oversee various money accounts. Key duties also

include handling inmate billing, processes, ensuring accurate and timely financial transactions, and

maintaining detailed records in accordance with departmental and County policies. Assist the

Warden to develop and maintain operations manuals. This employee is also responsible for assisting

in the handling of public records requests using the Next Request Portal software platform, and for

obtaining a working knowledge of the Inspection of Public Records Act in order to be able to

competently process public records requests. This employee will assist the Chief Deputy

Administrator (CDA) with Agenda preparation for the Warden and will receive training to be able to

perform the basic duties in the absence of CDA. This employee will need a basic understanding of

ordinances, resolutions and agreements, as well as invoices and budgeting. This employee will

obtain certification as a Notary Public and will serve as a Notary for County employees and

Detainee’s and the general public. Must be experienced in basic and intermediate office procedures,

must possess intermediate to advance computer experience, must be able to work on a variety of assignments in an office environment with multiple interruptions, and must be able to successfully

meet regular deadlines. Employee may be required to work irregular hours, attend other job-related

meetings and training in and out of the County, run errands as needed and perform all other duties as

assigned. Work schedule Monday through Friday (subject to review or adjustment at the discretion of

the Warden).

TO VIEW FULL JOB DESCRIPTION, Click link below:

DETENTION ADMINISTRATIVE ASSISTANT JOB SPEC 08.2026

Please provide the following REQUIRED Documents: Please note all required documents must be submitted within 5 days of Application Submission date.

DRIVING RECORD - Dated within the last 30 days.

WAIVER - Please print, complete, and upload the waiver notarized below.

https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:d65ea4ad-82b4-4a48-a564-cbffd8244245

VETERANS' FORM - Please print, complete, and upload the form below.

https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:d4d2e3d1-2a14-453f-a934-80a805d04e88

STARTING HIRING RANGE:

$28.23 - $31.15 PER HOUR