Job Description

Posting number: 14299

Department: Public Works

Division: Division of Design

Job classification: Management Analyst II

Posting type: Open

Categories: Administration, Community Services, Public Works, Customer Service, Project Management

Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.

The Department of Public Works Design Division plays a critical role in building new facilities and infrastructure as well as renewing and modernizing our vintage ones. We are an energetic and collaborative group of professionals in architecture and interior design and civil, structural, mechanical, electrical, and construction engineering. Our projects include a wide variety of public buildings and venues, and development of parks, streetscapes, coastal and waterfront structures that are both integral and iconic to the Hampton Roads region. An exciting assortment of upcoming projects includes Renovations to the historic Chrysler Hall, Scope Arena Seating Expansion and Amenities Improvements, Half Moone Cruise Operations and Terminal Enhancements, and brand new facilities such as the new Maury High School, a Recreation/Library Facility with aquatics features, East Bute Street Parking Garage, Norfolk Animal Care Facility, and a Public Safety Facility, as well as a host of bridge and waterfront projects, parks improvements, and streetscape and drainage improvements.

The Design Division is looking to add an array of eager and talented professionals to our team to embark on an ambitious Capital Improvement Program approved by our City Council. We manage projects from cradle to grave, through design, procurement, and construction. We are seeking a Design & Construction Contracting Specialist on our Administrative Management and Technical Support team to provide procurement, contracting, and related reporting and support functions for capital improvement projects.

Examples of duties

Essential functions include but are not limited to:

• Works with project managers to compile technical plans and specifications with standard front-end contract documents to prepare project manuals used for procurement of architectural and engineering consultants and construction contractors.
• Administers postings on the City’s OpenGov procurement portal, coordinates RFI’s, reviews bids and proposals, prepares contract awards, and readies contract documents for execution, tracks bonds and insurance, and issues notices to proceed and other communications.
• Prepares work orders, change orders, amendments, and other contract revisions. Prepares, tracks, and prepares reports for indefinite quantity contracts to measure work load trends and ensure conformance with contract limits.
• Tracks contract status for closeouts and warranty schedules, and increase or release of bonds and insurance.
• Serves as the point of contact and subject matter expert for all contractual matters. Advise project managers across departments in procurement options and best practices for design and construction, including competitive sealed bidding, competitive negotiation, indefinite quantity, design-build, construction management at risk, public-private partnerships (PPEA), small purchase, sole source, emergency, and sheltered bidding.
• Tracks annual proposed State legislation for review by the City and to incorporate new law into existing procurement practices, as needed. Recommends modifications to accommodate regulatory, legislative, industry or City changes, seeks legal advices when appropriate, updates and maintains documentation on compliance with federal or state grant agreements and updates Standard Operating Procedures accordingly.
• Reviews and updates departmental standard operating procedures (SOP’s), recommending improvements and efficiencies where possible. Works with Programs Manager to incorporate existing and improved practices into the City’s e-Builder project management system.
• Tracks contract activity in a database to evaluate work load in the Division and time durations for contracting functions.
• Performs related work assignments to support the Department and Division in its mission to deliver quality construction project on time and within budget.

Qualifications

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.

Three years experience in data analysis or related field, or an equivalent combination of education and experience

Experience in procurement and contracting functions for public design and construction projects preferred.