Job Description
Posting number: 2026-00907
Department: Register of Deeds
Job classification: Deputy Register of Deeds
Posting type: Open
Categories: Clerical & Data Entry, Miscellaneous, Customer Service, Organizational Development, Records Management, Public Records, Office and Administrative Support
Summary
Performs intermediate skilled administrative support work receiving, checking, indexing, verifying, proofing and recording legal documents, assisting the public, and related work as apparent or assigned. Work is performed under the limited supervision of the Register of Deeds.
This position is focused on being a Passport Acceptance Agent
Examples of duties
- Indexes recorded documents including deeds, deeds of trust, powers of attorney and agreements.
- Issues marriage licenses.
- Issues certified copies of birth, death, and marriage certificates.
- Answers phone inquiries usually involving marriage licenses or locating deed records.
- Reviews previously indexed documents and corrects any errors found.
- Swears in Notary Publics and submits certificates to the Secretary of State.
- Performs other assigned duties.
Qualifications
- General knowledge of the rules, laws, practices, and procedures of the Register of Deeds office.
- General knowledge of State Statutes as they are related to operations of the department.
- General knowledge of office programs and policies.
- General knowledge of standard office methods and procedures, business English, spelling, and arithmetic.
- Ability to operate standard office machines and computers.
- Ability to make decisions relating to assigned operations in conformance with applicable laws and policies.
- Ability to solve problems within scope of responsibility.
- Ability to establish and maintain effective working relationships with associates and the public.
Supplemental information
- High school diploma or equivalent.
- One to three (1-3) years of experience in a related field or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
- Valid driver's license.
