Job Description

Status: Full Time, Non-Exempt

Starting Wage Range: $26.32/hr. - $28.97/hr.

Department: Register in Probate

Position Open Until Filled

Please submit Resume and Cover Letter with application

*Monday - Friday: 8:00am - 4:30pm*

Dodge County offers a generous benefits package including:

• Paid Time Off (PTO) – available for use after 30 days of employment
• 10 observed paid holidays
• Health, Dental, Vision Insurance
• Health Savings Account (HSA) – with employer contributions - HRA
• Life insurance, Long-term disability, Short-term disability, and Flex spending
• Participation in the Wisconsin Retirement System (WRS) – an exceptional pension plan with employer match (upon vesting) and lifetime retirement payment.

ESSENTIAL FUNCTIONS

1. Assists with preparation, filing, and maintaining of all documents pertaining to all probate proceedings, trusts, guardianships, conservatorships, protective placements, mental health and drug abuse commitments, adoptions, and termination of parental rights and confidential juvenile files; through case disposition.
2. Assists with case management including initiating new cases, docketing, CCAP and file case management, schedules, and notification of hearings pursuant to statute; assists in creating and maintaining computer records.
3. Assists with the administration of informal probates ensuring compliance with all statutory requirements, including benchmarks.
4. Reviews and interprets files to determine additional action(s) needed and prepare files for next appropriate step in case management.
5. Reviews guardianship, trust, and conservatorship annual accounts for accuracy and to assure statutory timelines and, if necessary, schedules orders to show cause hearings.
6. Prepares files for Court proceedings; collects, organizes, and prepares documents; schedules Court dates for hearings.
7. Provides information and assistance to the public, attorneys, and any other offices or Court officials.
8. Provides information and assistance to the general public and attorneys with procedure and requirements in probate matters.
9. Establishes and maintains electronics case files within probate office.

10. If needed, clerks hearings; prepares minutes; collects and marks exhibits; schedules and documents proceedings. Receipts payments, docketing of fees and void receipts.

11. In the absence of the Clerk of Juvenile Court, exercised powers of the Clerk of Juvenile Court. Jurisdiction includes: adoptions, termination of parental rights, juvenile delinquencies, children in need of protection of services (CHIPS), juveniles in need of protection or services (JIPS).

12. Assists and provides confidential administrative support for the Circuit Court Judges, as needed.

13. Other duties as assigned.

REQUIRED JOB COMPETENCIES

• Knowledge, skill, and ability to understand and use legal terminology, legal format, and processes.
• Knowledge and understanding of the area of Wisconsin Statutes covering probate, adoption, wills, guardianships, civil commitments, and trusts.
• Knowledge of standard and legal office practices, procedures, and clerical techniques.
• Knowledge of Wisconsin Statutes and ongoing statutory changes, procedural changes, and form changes.
• Skill to take notes and accurately incorporate essential details in preparing legal documents.
• Ability and skill to prepare Court documents in a timely and accurate manner.
• Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
• Ability to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• Ability to maintain accurate and legible notes.
• Ability to read and accurately interpret statutory language regarding administrative details of the legal process.
• Ability to establish and maintain accurate records of assigned activities and operations.
• Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
• Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.
• Ability to think quickly, maintain self-control, and adapt to stressful situations.
• Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
• Knowledge of computer software including word processing, spreadsheet and database applications consistent for this position.
• Ability to perform mathematical calculations required of this position.
• Ability to communicate clearly, concisely and effectively in English in both written and verbal form.
• Skill in researching and understanding complex written materials.
• Ability to prepare and maintain accurate and concise records and reports.
• Ability to apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.
• Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
• Ability to handle sensitive interpersonal situations calmly and tactfully.
• Ability to maintain professionalism at all times.
• Ability to maintain effective working relationships with individuals within and outside the organization.
• Ability to maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provisions of open records laws and other applicable State and Federal statutes and regulations.

PHYSICAL AND WORK ENVIRONMENT

• This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.

Dodge County is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page: Accessibility Accommodation for Applicants