Job Description

Posting number: 26-092

Department: Probation

Job classification: Deputy Probation Officer IV - Probation Manager

Posting type: Open

Categories: Probation

The purpose of this position is to ensure the safety of the Gila County community through the utilization of evidence based practices in the management and support of officers responsible for administering case supervision.

This position performs administration duties in planning, developing, organizing, directing and coordinating the activities of both Juvenile and Adult Divisions of the Probation Department. This position is responsible for providing leadership in the administration of the department and in the development and evaluation of policies and procedures.

Examples of duties

SUPERVISORY RESPONSIBILITIES Regularly assigns work to other employees and supervises related activities.
Makes final decisions on scheduling work hours of employees, evaluating employee performance, granting time off and employee coaching.
Provides recommendations on hiring new employees, handling employee grievances, training, employee promotions, employee salary increases, employee disciplinary actions and discharging employees. ESSENTIAL DUTIES AND RESPONSIBILITIESTIME SPENT

• Staffs cases with probation officers, ensuring the utilization and fidelity of evidence based practices and principles; utilizes State and National record systems, State and National assessments and screening tools approving work schedules and maintaining office coverage; prioritizes and assigns cases and projects; counsels, coaches, trains and instructs employees as required; reviews case reports and files; completes performance appraisals and documents corrective actions.
• Manages daily operations of Probation Department through delegation, managerial support and work supervision; recommends and implements solutions to ensure standardized operations of department activities; develops and enhances cooperative professional relationships with community resource agencies, Court Administration and regional law enforcement and justice agencies.

60%

• Participates in creation of departmental procedures and operational practices. Retrieves statistical information, administers budgets and creates reports.
• Serves as member of departmental administrative team and performs special assignments; participates in annual budget planning and preparation; monitors and prepares statistical reports required by Administrative Office of the Courts for both Adult and Juvenile Divisions; prepares and negotiates State and Federal grants monitoring compliance with contractual requirements.

20%

• Assures effective communication with Probation and Law Enforcement agencies; coordinates with various agencies providing contracted services; facilitates departmental court representation; updates and maintains a variety of documents.

20%

• Performs other duties as assigned.

BUDGET RESPONSIBILITIESThis position reviews, edits and provides recommendations on department level budget, project budget and State budget. PROJECT RESPONSIBILITIESProvides project resource allocation based on pre-approved resources involving organizational planning projects, organizational development projects, quality assurance, process improvement projects, employee training and development projects. Provides project research support on capital development projects. ORAL COMMUNICATION DUTIESThis position trains colleagues, explains County procedures or processes, responds to public inquiries, participates in meetings, gives presentations, negotiates or persuades and conducts meetings. WRITTEN COMMUNICATION DUTIESThis position creates or edits documents, internal memos, emails, reports and court documents. INTERACTIONS WITH THE GENERAL PUBLICInteracts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person. INTERACTIONS SPECIFICALLY WITH CUSTOMERSAlways (More than 85% in a year).

Qualifications

MINIMUM EDUCATION REQUIRED

Bachelor’s Degree with a preference in the behavioral sciences or a related field from an accredited college or university.

MINIMUM YEARS OF DIRECTLY RELATED EXPERIENCE REQUIRED

Five (5) years experience working as a Probation Officer with some lead/supervisory experience; or equivalent combination of education, training and experience. Must successfully pass a psychological, medical evaluation and other training requirements. Must have an unrestricted Driver’s License and carry required automobile insurance.

PROFESSIONAL CREDENTIALS REQUIRED

AOC Probation Officer's Academy, AOC Defensive Tactics Academy.

Must have an unrestricted Driver’s License and carry required automobile insurance.

Must maintain CPR and First Aid certifications.

Supplemental information

KNOWLEDGE REQUIRED

Training; public safety and security; law and government; Court Administration and case management - Probation.

SKILLS REQUIRED

Active learning; active listening; critical thinking; communicating diplomatically; analyzing training needs; delivering training; time management and multi-tasking.

ABILITIES REQUIRED

The ability to communicate verbally and in writing; ability to make independent judgment and initiative to carry out the work load; ability to multi-task; maintain mental response and quickness and maintain calm demeanor in stressful situations.

PHYSICAL DEMANDS

WORK ENVIRONMENT

Incumbents in this position perform work mainly in an office environment; work occasionally involves personal danger, potential exposure to hazardous, uncontrollable and life threatening situations; requires physical ability to subdue hostile individuals; and must be able to work during weekdays, weekends and holidays.

SAFETY RISK EXPOSURE

Incumbents in this position are generally exposed to occasional verbal abuse by customers or citizens. Incumbents may become exposed to occasional physical danger, mechanical hazards, chemical hazards, electrical hazards, bloodborne pathogens, communicable diseases, fire hazards, extreme temperature, wetness and humidity.

PROTECTIVE GEAR & SAFETY MANUALS

Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department. May be required to use safety equipment and compliance devices.

CONSEQUENCES OF ERROR

Potential errors can have legal ramifications, loss of funding, loss of organizations’ credibility.

SECURITY REQUIREMENTS

Incumbents in this position are required to be U.S. citizens with zero felony convictions.

Incumbents are required to have an unrestricted Driver’s License upon appointment.

All incumbents in this position are subject to complete a background check as well as medical, psychological, written and oral examinations prior to being appointed.

PHYSICAL FITNESS REQUIREMENTS

Incumbents are required to maintain a level of physical fitness to meet Department standards.

SPECIFIC EMPLOYMENT CONDITIONS

Prior to employment, must successfully complete a background check as well as medical, psychological, written and oral examinations prior to being appointed.

Incumbents in this position must have an unrestricted Driver’s License upon appointment and must be a US citizen.

Must have Arizona Committee on Judicial Education and Training (COJET) accreditation.

Must undergo a search of the Arizona Department of Child Safety Central Registry and successfully complete with no substantiated findings of disqualifying acts and/or a Central Registry for Employment Exception.