Job Description

This opportunity is only open to applicants who are currently 'Priority Movers'. Applications from individuals not currently on the Priority Mover list will be rejected and not considered.

• Are you a team player?
• Do you want career development opportunities?
• Do you want to work at the centre of Government?

If so, Ministerial Private Office division could be for you…

We’re looking for talented person to join us in Ministerial Private Office division as an Deputy Private Secretary (DPS).

Deputy Private Secretaries provide a pivotal role within Private Office through management of the Cabinet Secretary’s inbox and logistics for correspondence, engagements and meetings; playing a vital role in supporting the Cabinet Secretary’s schedules; and managing communication channels with the wider Scottish Government and external stakeholders.

Time spent in Ministerial Private Office will mean that you learn and understand the intricacies of Parliamentary and Cabinet business whilst observing decision making at its highest level in Government.

Key responsibilities

• Support to the Cabinet Secretary in all aspects of Ministerial business, including at meetings and accompanying them on external engagements..
• Day to day management of the Ministerial inboxes, paperwork and comms lines for clearance.
• Supervision of the Ministerial diaries, including: engagements; meetings; logistics and briefing; correspondence; and Parliamentary Questions.
• Support for A4 Assistant Private Secretary responsible for managing the portfolio diaries and correspondence
• Manage communication channels, acting as a conduit between Portfolio Ministers and policy colleagues.

Working Pattern

This role is a permanent level transfer position.

For this role that you will provide regular in person support in Scottish Parliament, St Andrews House and support the Cabinet Secretary/Minister when required. For this reason this post sits outwith the Scottish Government's standard hybrid working policy.

How to Apply

Applications for this position will only be accepted from substantive B1 employees.

Please submit a statement outlining your suitability for the role, relevant skills and experience, and what you would bring to the team (maximum 500 words).

Vacancy closes at 11:59pm.

Selection Process

All applications will be invited to an informal discussion with the hiring manager.

Informal discussions are to be confirmed.

Further Information

If you have specific questions about the role, please contact MPORecruitment@gov.scot

Read our Candidate Guide for further information on our recruitment and application processes.