Finance Management

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  Participate in budgeting and forecasting processes, including reviewing and monitoring departmental budgets.

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  Oversee treasury management and financial reporting, ensuring accuracy and compliance with regulatory requirements.

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  Support cash flow management, investments, and risk assessment activities.

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  Collaborate with auditors to facilitate annual audits and ensure financial transparency.

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  Establish and maintain internal controls to safeguard our client’s assets and ensure regulatory compliance.

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  Conduct periodic reviews of finance policies and practices to improve efficiency, transparency, and accountability.

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  Support internal and external stakeholder management.

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  Assist in the development and implementation of financial strategies aligned with global standards and best practices.

Facilities Management

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  Assist in overseeing the maintenance and operations of all facilities, ensuring optimal functioning of electrical, mechanical, and structural systems.

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  Support the implementation of health and safety practices across all locations in compliance with required standards.

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  Collaborate with the Facilities Management team to manage maintenance and utility budgets while monitoring costs.

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  Assist in evaluating facility conditions and recommending upgrades or repairs as required.

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  Support the development, implementation, and monitoring of facilities management strategies, policies, and procedures.

Resource Management

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  Oversee the effective management of organizational resources including publications, materials, and merchandise, ensuring resource strategy objectives of reach and revenue are achieved.

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  Assist in ensuring the resource function operates sustainably through collaboration with management committees.

Procurement & Office Management

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  Assist in overseeing procurement activities to ensure timely and cost-effective acquisition of goods and services.

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  Ensure adherence to procurement policies and procedures.

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  Support vendor management, contract negotiations, and service quality assurance.

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  Maintain systems for evaluating supplier performance to ensure value for money.

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  Oversee office management activities and operational practices.

Project Coordination

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  Support the coordination of general services–related projects, including renovations, construction, upgrades, and administrative initiatives.

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  Monitor project timelines and budgets, providing regular updates to the Group Head of General Services.

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  Collaborate with internal teams and external contractors to ensure project objectives are achieved.

People Management

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  Assist in supervising and developing the General Services team, ensuring effective performance management.

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  Provide coaching and mentoring to enhance team capability and performance.

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  Support recruitment, onboarding, and continuous development of staff within the department.

Risk and Compliance Management

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  Assist in identifying and managing risks related to facilities, finance, procurement, resources, and general administration.

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  Ensure compliance with legal, health, safety, and environmental standards.

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  Support risk mitigation initiatives and promote a strong culture of safety and compliance.

4. Skills and Knowledge

Educational Qualification & Relevant Experience

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  Minimum of 13 years’ progressive experience in finance and management roles.

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  Qualified member of a recognized accountancy body or holder of an equivalent professional qualification (e.g. CFA, FRM).

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  Proven experience in a senior leadership role.

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  Strong knowledge of non-profit or corporate governance, management, accounting, and financial planning.

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  Knowledge of international financial practices, standards, operations, and regulations.

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  Experience in a non-profit or mission-driven organization is an added advantage.

Functional & Technical Skills

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  Proficiency in financial planning, forecasting, analysis, reporting, and asset and liquidity management.

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  Proven track record in developing and implementing financial strategies, managing budgets, and ensuring compliance.

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  Strong strategic planning skills with the ability to set goals, execute plans, and measure performance.

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  Ability to analyze problems, think creatively, and develop innovative solutions aligned with organizational objectives.

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  High level of confidentiality and discretion in handling sensitive information.

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  Excellent analytical, communication, and leadership skills.

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  Ability to work effectively in a fast-paced environment while managing multiple priorities.

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  Strong knowledge of facilities management, procurement processes, and project management.

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  Proficiency in financial systems and Microsoft Office applications.

Attitude and Behavioural Traits

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  Ability to balance big-picture thinking with attention to detail.

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  Strong organizational skills with a focus on accuracy and timeliness.

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  Ability to establish and meet deadlines consistently.

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  Strong cross-functional collaboration and stakeholder management skills.

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  Creative, innovative, and solution-oriented mindset.