Job Description

Posting number: 0094

Department: District Clerk

Job classification: Deputy District Clerk

Posting type: Open

Categories: Clerical & Data Entry, Miscellaneous, Customer Service, Public Records

Summary

Under limited supervision, operates switchboard, maintains paperwork flow, and processes court orders in the District Clerk's office.

Hours: Mon-Fri, 8a - 5pm

Examples of duties

ESSENTIAL DUTIES AND RESPONSIBILITIES: May include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed and employees may be assigned duties which are not listed below. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. The job description does not constitute an employment agreement and is subject to change at any time by the employer.

• Customer service – will have direct contact with the public in person and by phone
• Maintain accurate records of all documents and files
• Assist attorneys, court staff, and/or the public in accessing case records
• Answer phones and direct calls to proper departments
• Open, file stamp, and sort incoming mail
• Receipt and maintain payment records
• Process court pleadings, orders, bench warrants, capias, subpoenas, summons, issue civil/family service and other various correspondence
• Open, close, and audit a till
• Maintain confidentiality of records as required by law
• File and process paperwork filed over the counter, through the mail (USPS), and/or through the electronic service providers
• Assist the public with the public computers
• Any other duties assigned by the District Clerk or designee

Qualifications

EDUCATION, EXPERIENCE AND TRAINING GUIDELINES:

High school diploma or equivalent or at the discretion of the District Clerk or designee.

SPECIAL REQUIREMENTS/KNOWLEDGE, SKILLS & ABILITIES:

• The ability to read and comprehend
• Communicate effectively, both orally and in writing
• Establishing and maintaining cooperative working relationships with judges, managers, supervisors, employees, external public agencies and organizations, attorneys’ law firms, bail bond companies, process servers and the general public
• Using initiative, discretion and decision making within established procedures, guidelines and rules
• Performing various mathematical calculations
• Performing effectively under stressful working conditions
• Providing effective customer service
• Multi-tasking
• Operating a personal computer and various software applications

LICENSE & CERTIFICATION REQUIREMENTS:

None required.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

Work is performed in an office work environment. The noise level in the work environment is usually moderate. May be required to lift and carry items weighing up to 50 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Supplemental information

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.