Job Description
Posting number: 02789
Department: Parks & Recreation
Job classification: DEPUTY DIRECTOR OF PARKS AND RECREATION
Posting type: Open
Categories: Parks and Recreation
Under limited supervision, leads with planning, directing, and supervising property management department buildings and park properties. Leads with the infrastructure planning and development in relation to park master planning and long-range planning and coordinates facility operations. Prepares and implements the parks, operations, and capital budget. Prepares and maintains a variety of records and files. Supervises the work of County Parks staff and contracted personnel engaged in coordinating infrastructure, planning and development, maintenance and repair of buildings, grounds maintenance, custodial cleaning, alterations, and related tasks. Leads in the development and construction of capital improvement projects for Parks and Recreation. Develops and implements a safety plan for staff and facilities. Reports to the Director of Parks and Recreation.
Personnel occupying this position may be scheduled to work irrespective of weather conditions and/or when general County offices are closed.
Examples of duties
- Recommends hiring/promotions and reviews the work of the department's park staff.
- Develops job requirements for park positions, including training opportunities for skill growth and employee advancement.
- Leads in the selection of design consultants and professional services providers regarding the department’s projects.
- Establishes and maintains preventative and predictive maintenance measures for the department’s Parks operations.
- Supervises and assigns tasks to the Parks Supervisor.
- Assists the Director in the handling of personnel management issues in relation to park staff.
- Assists with the coordination of the department’s response in the event of emergency operations.
- Manages the department’s implementation and use of the software platforms such as Cityworks, KPA, and others for assigned areas of responsibility.
- Responsible for preparing and managing written standard operating procedures (SOP’s) to clearly establish roles, responsibilities, and accountability to ensure work is performed properly, on time, within budget, safely, and meets quality standards.
- Leads with budget preparation in relation to the department’s parks operations and capital projects. Assists in prioritizing budget requests as required for parks.
- Composes and prepares various forms, reports, letters, and correspondence.
- Provides information and updates to the Parks and Recreation Commission regarding the department’s daily operations, parks budget, and Capital Improvement projects, and responds to questions.
- Regularly updates the Director and Assistant County Administrator of matters pertaining to the Parks Division.
- Obtains quotes, bids, and proposals for cost estimating the Department's large-scale and Capital Projects to formulate cost projections, budget requests, and cost updates for park projects
- Assists with development and administration of the Parks and Recreation Capital Improvement Projects budget, forecasts fund requirements for select Parks and Recreation projects.
- Receives and responds to a variety of inquiries, complaints, or requests from facility users and citizens.
- Leads with monitoring and inspecting construction activities for the department, materials, and workmanship to ensure scope, schedule, budget, and priorities are met. Identifies any variances, communicates variances to the Director, and takes corrective action.
- Prepares or completes status reports, quarterly Capital Projects updates, contract documents, change orders, or other documents as needed.
- Leads with the Department’s Parks Master Plan and long-range planning in relation to parks, buildings and amenities.
- Attends Board meetings and work sessions as may be required or requested.
- Directly oversees maintenance staff OSHA and other specific required training, by subordinate personnel, as needed to maintain and certify staff.
- Develops and implements a safety plan for the department in coordination with the County’s Environmental, Health & Safety Department.
- Manages inventory of the department’s assets including vehicles, equipment, fixed assets, materials, and disposable goods.
- Completes park and facility site visits to prioritize needs and future planning.
- Manages volunteer groups and projects in relation to facilities maintenance and construction.
- Enforces park rules and regulations.
- Makes presentations to community and civic groups and explains Parks and Recreation operations.
- Performs other related duties as required.
Qualifications
Bachelor’s Degree in Public Recreation, Leisure Services, Physical Education, or a closely related field, and six (6) to eight (8) years of experience in the construction field, project management, and maintenance work with supervisory responsibilities; preferred construction safety certified or any equivalent combination of training and experience which provides the required skills, knowledge and abilities.
Possession and maintenance of a valid driver’s license issued by the Commonwealth of Virginia.
Must obtain an OSHA 30-hour training certification within 60 days of employment.
Proficient in computer skills and/or have the skills to learn Word, Excel, Cityworks, KPA, NOVATIME, and NEOGOV within six (6) months of employment.
Must obtain a VDACS Fertilizer Applicator’s License within six (6) months of employment.
Must obtain a Pool Operator’s Certification within six (6) months of employment.
Preferred Certified Parks and Recreation Professional Certification.
Supplemental information
- Knowledge of equipment, methods, materials, tools, and equipment employed in the construction and maintenance operations of the Parks and Recreation Department.
- Knowledge of the occupational hazards and safety precautions related to the work of the position.
- Knowledge of established policies, procedures, rules and regulations of the department.
- Knowledge of basic groundskeeping, carpentry, plumbing, and related maintenance trades.
- Knowledge of the laws, ordinances, standards, and regulations pertaining to the essential duties and responsibilities of the position.
- Ability to plan, implement, and monitor adherence to a maintenance schedule for park grounds and equipment.
- Ability to plan, assign, and supervise the work of subordinates and to instruct them in proper work methods and procedures.
- Ability to exercise considerable independent judgment in performing daily work activities and in inspecting completed work.
- Ability to exercise sound judgment in emergencies.
- Ability to prepare correspondence, reports, budgets, forms, etc. using prescribed formats.
- Ability to communicate effectively and express ideas orally and in writing.
- Ability to exercise tact and courtesy in contact with park patrons, civic and community groups, and the public.
- Ability to establish and maintain effective working relationships as necessitated by work assignments.
- Ability to speak and/or signal people to convey or exchange information. Includes giving instructions, assignments or directions to subordinates or assistants.
- Ability to read manuals, covenants, maps, drawings, reports, etc. Ability to prepare work schedules, reports, etc., conforming to all rules of punctuation, grammar, diction, and style.
- Ability to assemble information and make written reports and documents in a concise, clear, and effective manner.
- Ability to use independent judgement and work with little supervision as situations warrant.
- Ability to apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in oral, diagrammatic, or schedule form.
- Ability to prepare work orders, purchase orders, estimates, etc. using prescribed formats.
- Ability to utilize mathematical formulas; to add and subtract; multiply and divide; utilize decimals and percentages; understand and apply the theories of geometry.
- Ability to communicate respectfully and professionally and interact with subordinates, supervisors, members of the public, and all other groups involved in the activities of the department.
- Ability to demonstrate problem-solving, analytical, critical thinking, and decision-making skills.
- Ability to perform in a supervisory capacity over subordinate supervisors.
- Must be adaptable to performing under stress and when confronted with emergencies.
PHYSICAL REQUIREMENTSMust be physically able to operate a variety of machinery and equipment including tractors, front-end loaders, dump trucks, mowers, hand tools, power tools, etc., and standard office equipment including computers, calculators, copiers, etc. Must be physically able to operate a motor vehicle. Must be able to exert up to 75 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 25 pounds of force constantly to move objects. Physical demand requirements are for Heavy Work. Requires the ability to inspect items for proper length, width, and shape. Requires the ability to coordinate hands and eyes rapidly and accurately in power and hand tools. Requires the ability to handle a variety of items such as power and hand tools. Must have minimal levels of eye/hand/foot coordination. Requires the ability to differentiate between colors and shades of color. Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving the nature of sounds by ear.) Must be able to communicate via telephone and two-way radio.
