Job Description

Posting number: 03142

Department: Clerk - Criminal Court

Job classification: Deputy Court Clerk/In-Court Clerk Floater

Posting type: Open

Categories: Court Administration, Miscellaneous, Criminology, Community and Social Services, Office and Administrative Support

Summary

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$23.09 - DOE

The Ada County Clerk’s Office, proudly named one of Idaho’s Best Places to Work multiple years in a row, is driven by a passion for public service and building trust in government. Our culture is rooted in kindness, joy, innovation, transparency, and a focus on what matters most: our customers and each other. If you have both the heart and the drive to serve the public, we’d love to meet you.

The Ada County Clerk’s Office is a great place to work! Within Ada County, there are more than 2300 employees dedicated to enhancing our community’s quality of life. Within the Clerk’s Office there about 200 employees and this is an exciting opportunity to join a team that’s making a real impact every day.

Why Work With Us?

We offer a competitive Total Rewards package that adds approximately 40% to your base salary, including:

• Comprehensive medical, dental, and vision coverage
• Generous vacation and sick leave starting day one
• 11 paid holidays each year
• One of the nation’s top state retirement systems (11.96% employer contribution)
• 457(b) plan with up to 3% county match, plus a 401(k)
• Paid parental leave, life insurance, and wellness programs
• Ongoing training opportunities

What We Do

The Ada County Clerk’s Office serves the community through five divisions: Court Clerks, Recorders, Auditors, Elections, and Community Programs. If you have ever voted, filed court documents, obtained a marriage license, applied for rental assistance or researched how your property tax dollars are spent, you’ve experienced our work firsthand. We do our best each and every day to make sure Ada County citizens have a smooth and efficient experience with our office.

Learn more about Ada County Clerk's Office by visiting our website. Ada County Clerk's Office

REQUIRED: A letter of interest and a current resume must be submitted with your application to be considered for any Clerk’s Office positions.

Performs clerical and support functions related to the court system. Work is performed under well established guidelines set forth by Idaho Code and requires a high degree of accuracy and attention to detail.

DISTINGUISHING FEATURES OF THE CLASS

The nature of work for an In-Court Clerk Floater encompasses a broad range of knowledge and features highly complex clerical tasks in addition to directly assisting In-Court Clerks and Judges. This position will not be assigned to a specific judge full-time. The duties assigned will range from being in court a majority of the time, to assisting with out of court tasks and may fluctuate based on the necessity of the division. The work involves a great deal of independence and requires self-discipline to complete timely and within established guidelines. The program knowledge is of such a complex nature that it typically takes new incumbents a substantial amount of time to learn.

This role supports the Clerk’s mission to serve-and-build trust. The Civil Support Domestic Clerk is expected to-demonstrate-kindness,?be joyful,?support innovation, communicate-transparently, and remain focused on work that supports the Court’s core responsibilities and service to the community-and our team.

Examples of duties

• Maintains Judge’s calendar, sets hearing and court dates;
• Prepares case files;
• Assists the Judge in every courtroom proceeding by providing onsite support keeping paperwork and clerical processes moving in an efficient manner;
• Provides on-site service to courtrooms, preparing them with proper equipment and forms;
• Administer oaths;
• Maintains and logs exhibits submitted to the court;
• Takes minutes of all courtroom proceedings;
• Drafts and prepares judgments, orders and other decisions from court;
• Operates office equipment;
• Creates, prepares and processes legal forms, form letters, reports and similar materials;
• Sorts, stamps, records and files a wide variety of legal and judicial materials;
• Process all types of cases and documents presented to court;
• Reads and routes incoming mail and assembles files and other materials to facilitate reply;
• Explains policies and procedures pursuant to requests of the public attorneys and other officials and departments;
• Creates case files, updates databases and reviews documents presented for compliance to standards;
• Serves as receptionist, answers telephone and provides general information regarding court filings and procedures;
• Handles database management for specific areas of law;
• Participates in training as assigned;
• Assists in troubleshooting issues that arise;
• Assists other Court Clerk positions with day to day questions and tasks related to court proceedings;
• Addresses challenging concerns from the public; assists supervisor in handling of administrative tasks;
• Performs highly specialized tasks related to sensitive court processes;
• Proofreads legal documents, memorandums and other materials for accuracy and punctuation;
• Assists in facilitating judge and courtroom schedules, including arriving punctually and on time for work.

ADDITIONAL FUNCTIONS

• Cross train in other areas to perform the work of others for vacations, illness, etc.;
• Flexibility of scheduling to include overtime to cover court;
• Performs related functions as required.

Qualifications

• Must have high school diploma or equivalent;
• Minimum of 1 year related experience;
• Knowledge of the methods and procedures of the court system;
• Extensive knowledge of legal procedures documents and terminology;
• Skill in the operation of computers;
• Skill in time management, including the ability to be punctual and on-time;
• Ability to understand and follow verbal and written directions;
• Ability to communicate verbally and in writing;
• Ability to maintain confidentiality;
• Ability to maintain harmonious working relationships with other employees and the public.

Supplemental information

• Work is performed onsite at the Ada County Courthouse;
• May be required to lift or move up to 25 pounds;
• Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
• Requires sufficient personal mobility and physical reflexes, to permit the employee to function in a general office environment and accomplish tasks.

DISCLAIMER:

To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran’s Preference for all County jobs except for those deemed “key positions” in accordance with Title 65, Chapter 5 of Idaho Code.