Job Description

This position is an entry-level clerical classification performing minimally difficult tasks under direct supervision in Public Records. All tasks are tailored to fit the particular business processes within the assigned organizational unit. The primary function of the unit is to maintain and store current Probate and Guardianship Superior Court case files and court-related documents and provide information, research, and reproduction of court documents to the general public, legal community, and court personnel by utilizing various computer programs and platforms.

OPEN UNTIL FILLED

Job Type: Court Classified

Job Classification: 5939 - Deputy Court Clerk I

Pay Grade: 1

FLSA Status: Non-Exempt

Pay Range:

• Expected Starting Pay: $16.54/Hour

• Full Pay Range: $16.54 - $22.34

Range Explanation:

Expected Starting Pay: This is an estimate of the hourly rate you can expect to receive as a new hire. The actual offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Full Pay Range: This represents the entire compensation range for the position, spanning from entry-level to fully experienced and top-performing roles.

ESSENTIAL FUNCTIONS

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s needs and will be communicated to the applicant or incumbent by the supervisor.

• Identifies, organizes, and sorts legal paperwork.

• Researches and provides a follow-through response to problems.

• Inputs data into a computer system.

• Researches and verifies completeness and accuracy of specific information.

• Verifies the quality of each scanned document.

• Performs research on a variety of issues related to legal documentation and case filings.

• Retrieves and delivers files.

• Prepares files for court calendars.

• Maintains a high level of confidentiality in all work-related activities.

• Operates various types of office equipment.

• May perform tasks such as typing, filing, data entry, word processing, and file delivery.

• Performs other duties and projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• English composition, grammar, punctuation and spelling.

• Office practices and procedures.

• Basic computer skills.

• Basic filing skills.

• Basic quality control skills.

Skills and Abilities:

• Work quickly, accurately and switch focus between multiple tasks.

• Follow brief oral and written instructions quickly and accurately.

• Work with an automated system.

• Operate or learn a variety of office machines: fax, photocopier, and scanners.

• Plan and coordinate activities to meet time restraints.

• Effectively interact with other court personnel.

MINIMUM QUALIFICATIONS

High school diploma or equivalent G.E.D. certificate.

Ability to pass a clerical skills assessment via TestGenius, covering typing (25 wpm), data entry, and written communication. Instructions and testing links will be provided to qualified applicants via email.

LICENSES AND CERTIFICATES

None required.

PHYSICAL DEMANDS/WORKING CONDITIONS

Lifting of 25 to 35 lbs. is required in some assignments. This position entails lifting, bending, standing, etc., for extended periods of time. Typically performs duties in an office environment.

DISTINGUISHING CHARACTERISTICS

This is a court-classified position that reports to the Legal Records Deputy Court Clerk Supervisor. This position performs duties under direct supervision.

BENEFITS:

We offer exceptional benefits:

• Retirement Plan

• Vacation, holidays, and sick leave

• 100% paid parental leave

• Employer-paid Short -term Disability

• Tuition Reimbursement

• Health Wellness discount program

• Mental and Behavioral Health Benefits

• Paid Training with Advancement Opportunities

• Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time.

The Clerk of the Superior Court in Pima County offers the same benefits as other Pima County employees. We offer a competitive benefits package to benefits-eligible employees, including medical, dental, and life insurance, flexible spending accounts, paid vacation, and sick leave. Some benefits require employee contributions in addition to those made by the employer.

Please see the link below for a complete description of the offerings
Pima County Benefits

Retirement Plan participation is mandatory for all eligible employees, including a mandatory pre-tax pay deduction. Current rates can be viewed here:
ASRS Contribution Rates

Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program. For more information click: Student Loan Forgiveness | Federal Student Aid