Job Description

Open to candidates who are permanent in the civil service title of Administrative Contract Specialist III -10095 or the comparable civil service title of Administrative Procurement Analyst III – 82976 and Administrative Staff Analyst III - 10026, Administrative Manager III- 10025. Due to active promotional list for Administrative Staff Analyst and Administrative Manager, only permanent DOHMH employees can be considered.

The Finance Division at DOHMH has oversees all the finance, contracting, procurement, payroll, and revenue functions of the agency, ensuring programs have the resources to deliver critical services effectively while meeting public health and racial equity objectives. Finance is organized into five bureaus, each led by an Assistant Commissioner: Bureau of the Agency Chief Contracting Officer; Bureau of Budget; Bureau of the Controller; Bureau of Finance Administration and Planning; and Bureau of Revenue.

Position Summary

As a Deputy Agency Chief Contracting Officer (DACCO), you will serve as a senior leader in the Bureau of the Agency Chief Contracting Officer (“ACCO’s Office”), managing multiple units and directing a team of managerial, professional and administrative employees. It is anticipated that at the time of appointment, the selected candidate will be responsible for:

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

-Manage the Purchasing Unit. Lead the Purchasing team by ensuring that all purchases are processed efficiently, within established timeframes, and in full compliance with City and agency procurement rules and guidelines. Remain fully apprised of administrative and operational issues and practices of the team; independently investigate and resolve issues; communicate appropriate issues to the ACCO. Change and/or develop, and implement, practices to maximize efficiencies. Monitor fair and reasonable price analyses. Guide and encourage the growth and development of team members. Manage the agency’s p-card program.

-Manage the M/WBE Unit. Work closely with the ACCO to improve overall policy and implementation strategies related to M/WBE reporting, outreach and utilization, and procurement planning and M/WBE contract goals. Successfully integrate the M/WBE program into the agency’s procurement and contract management processes. Manage staff in in the full array of activities related to M/WBE utilization. Ensure that work is conducted timely and in accordance with the Procurement Policy Board Rules, the New York City Charter, Local Laws and other applicable rules and regulations. Ensure that staff continuously receives necessary updates and training to successfully complete their work.

Collaborate with internal and external stakeholders to ensure efficient procurement processes, demonstrating a high level of expertise and professionalism.

Develop strategies to anticipate and meet Agency procurement needs.

Review and approve procurements, contract awards, and responsibility determinations on behalf of the ACCO.

Enforce compliance with Chapter 13 of the City Charter, the PPB Rules, and local laws.

Establish and enforce mechanisms to track and monitor M/WBE participation in contracts and purchases. Ensure compliance with applicable laws, regulations, and agency policies related to M/WBE utilization. Address non-compliance issues promptly and effectively.

Keep abreast of changes in procurement rules and practices and effectively implement these changes in the bureau and in the agency.

Maintain expertise in Citywide and Agency procurement systems (e.g., DMSS, FMS, PASSPort, ConTrak, Purchasing).

Participate in emergency preparedness activities, including the agency’s Incident Command System (ICS) and processing emergency purchases.

Provide technical advice, quality assurance and training to staff to ensure that work is performed correctly and professionally.

Develop and implement procedures for the efficient management of contract, procurement and purchasing activities.

Represent the ACCO in meetings, negotiations and communications with senior staff and vendors.

PREFERRED SKILLS

-Strong knowledge of the New York City Procurement Policy Board (PPB) Rules, City Charter, and Local Laws pertaining to procurement.

-Extensive experience managing procurement in a government agency

-Exceptional organizational, analytical, and managerial skills

-Superior oral, written, and negotiation skills

-Proficiency in PASSPort and FMS.

Why you should work for us:

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
• Benefits: City employees are entitled to unmatched benefits such as:

o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.

o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.

o a public sector defined benefit pension plan with steady monthly payments in retirement.

o a tax-deferred savings program and

o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment to Equity:

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

ADMIN CONTRACT SPECIALIST (PYR - 10095

Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or
2. A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or
3. A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.