Job Description

Department - Parks & Recreation

Job Type: Classified

Job Classification: 5816 - Department Personnel Specialist

Salary Grade: 5

Pay Range

Hiring Range: $20.11 - $23.63 Per Hour

Pay Range: $20.11 - $27.15 Per Hour

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.

The Department Personnel Specialist provides paraprofessional administrative support to a department or specialized personnel program, performing complex tasks related to human resources, staffing, and personnel management.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Facilitates communication and coordination among departmental sections, other County departments, and external agencies for personnel-related activities, including personnel, purchasing, payroll, and specific programs;

• Reviews and verifies personnel documentation and initiates appropriate actions as needed;

• Responds to inquiries from the public and staff, providing information or resolving issues related to County, departmental, or program policies, or directing questions to the appropriate personnel;

• Represents the personnel division in various committees and working groups and may take minutes and distribute them as required;

• Coordinates and organizes calendars, appointments, and meetings for the personnel division and its programs;

• Maintains specialized personnel databases, ensuring accurate data entry and retrieval, and generates reports as needed;

• Monitors and manages standard personnel agreements, contracts, and other compliance documents;

• Conducts research and prepares routine correspondence, memoranda, personnel forms, operational manuals, and other documentation for supervisor review;

• Compiles and analyzes statistical and operational data to produce periodic and special reports;

• Conducts and documents confidential inquiries for management while maintaining the security and confidentiality of sensitive information;

• Assists in budget preparation for the personnel division, tracking expenditures and reporting on budget activities to the supervisor;

• Arranges travel for personnel staff and prepares the necessary travel documentation for approval.

Minimum Qualifications:

Associate’s degree from an accredited college or university with a major in human resources, public administration, business administration, or a closely related field as determined by the department head at the time of recruitment.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Two years of experience with Pima County in an Administrative Assistant III or closely related position as determined by the department head at the time of recruitment.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum three (3) years experience utilizing Human Resources Information Systems (HRIS) or personnel databases to process personnel actions, maintain employee records, and generate reports.

• Minimum three (3) years experience supporting recruitment, hiring, onboarding, and personnel transactions, including hires, promotions, transfers, and leave actions.

• Minimum two (2) years experience researching, interpreting, and applying personnel policies, procedures, rules, regulations, or collective bargaining agreements to resolve personnel-related issues.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

Licenses and Certificates Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.

Special Notice Items Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements Physical and sensory requirements will be determined by position.

Working Conditions Working conditions will be determined by the position. Action Activity - none; Motion Activity - grasping and fine movement; Hearing Activity - none; Speaking Activity - in person and on the phone; Vision - none

EEO Information Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.