Job Description

Check us out. We believe you will like it here!

Be Part of Our Story.

· Do you want to be part of a company culture founded on safety, teamwork, collaboration, and positive leadership?

· Do you want the opportunity to grow yourself in your current job and beyond?

· Do you want to live in the heart of the Sonoran Desert, with beautiful landscapes all around and a city immersed in culture and diversity?

If you answered "Yes" to any of these questions, read on. We want to know of your interest. If you apply, you are not just a number, you are a possible team member! Our culture is at the heart of our success and we are looking for talented individuals for the position of Department Assistant I or II for the Power Production team at our Irvington location to bring their skills and experience to the table while enriching our already strong culture.

What you will do

• Perform complex administrative tasks and handle confidential information.
• Preparing expense statements, purchase orders and invoices.
• Schedule meetings, answer phones & emails, and ensure customers, vendors, and employees are handled in a professional manner.

What you bring

• 2+ years of experience in an administrative role (preferably from a utility, construction, or similar industry).
• Proficient in Microsoft Office, including Excel and Word.
• High level of interpersonal skills to handle sensitive and confidential situations.

This position is 100% on-site, with the option to work five 8-hour (5/8s) shifts, OR four 10-hour (4/10s) shifts with every Friday off. Start time begins no later than 7:00 AM daily.

If this sounds like the opportunity for you, apply now!

Perform administrative duties, record keeping and administrative detail, and follow-up functions to assist the area Manager and other members of the department. In addition to data entry, filing, scheduling, performs duties such as personnel record keeping, developing complex spreadsheet tracking reports, coordination of meetings, conferences, and seminars, obtaining supplies, coordinating direct mailings, and working on special projects. Also, assembles highly confidential and sensitive information. Independent judgment is required to plan, prioritize, and organize a diversified workload.

Position-Related Responsibilities

• Performs complex and confidential administrative/clerical functions including:
• Preparing memos, expense statements, check requests, time sheets and other department forms and documents
• Photocopy and fax information and documents as needed or requested.
• Maintain appropriate levels and monitor office supplies, equipment, and other materials.
• Administers distribution of the department’s mail. Opens and sorts related mail
• Answers telephones, handles calls, routes to appropriate individual, or takes messages. Ensures customers, vendors and employees are handled in a professional and courteous manner.
• Maintains records and organizes filing and archive system to facilitate the expeditious retrieval of information so that department personnel may accomplish their responsibilities.
• Prepares various confidential departmental reports as assigned, utilizing various advanced software programs.Collects information, compiles into standard or non-standard format, prints, proofs and distributes to appropriate department/company personnel.
• Assists department personnel with various projects.
• This position may provide services to affiliates of the Company subject to the UNS Energy Code of Conduct and the related Policies and Procedures.

Department Assistant I ($38,000 - $59,000 depending on experience)

• Under direct supervision, provides a wide variety of administrative and staff support services to an organizational unit.

• May assist in budget preparation and control activities. May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.

• Administers programs, projects and/or processes specific to the operating unit served.

• May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations.

• May screen and interview job applicants and orient new employees.

Department Assistant II: ($43,000 - $62,000 depending on experience)

• All activities and responsibilities above and under general direction, provides general administrative support to a department or group of professionals.

• Exercises considerable discretion and independent judgment and is capable of analyzing complex information request and determining complex trends, and making recommendations on process improvements and efficiencies.

Knowledge, Skills & Abilities (Equivalent combination of education and experience will be considered.)

Level I

Minimum Qualifications

• Two to four years previous secretarial/administrative experience in a professional business environment
• Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Strong analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software.
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

Level II

Minimum Qualifications

• A Bachelor of Arts degree and four years’ previous secretarial/administrative experience in a professional business environment or equivalent combination of education and experience.
• Demonstrates proficiency/ability in computer skills, ability to prioritize and problem solve.
• Exercises considerable discretion and independent judgment and is capable of analyzing complex information request and determining complex trends, and making recommendations on process improvements and efficiencies.