Job Description

Department Assistant for Arts, Media & Social Sciences/Humanities

This position is an on-campus, full-time, 12-month appointment based in Champaign, Illinois covered by the Professional Support Staff (PSS) Union with an annual salary of $36,649.60.

Application Close Date/Time: Thursday, September 3, 2026 at 11:59 PM CT

The Department Assistant is responsible for organizing and facilitating the operational flow of the departments, assisting students, directing visitors, and providing support to Department Faculty Chairs, faculty, and staff. The Department Assistant serves on a schedule established by the Department Faculty Chairs and the Dean of Arts & Sciences. Internal and external events occasionally necessitate an altered work schedule. The position involves frequent handling of confidential information and records. At times, minimal supervision is provided; the Department Assistant must be able to work independently and accurately prioritize tasks.

Applicants must submit:

• An online employment application
  
• Cover letter
  
• Resume or CV
  

Essential Job Functions:

• Provide daily front desk coverage for the departmental office.
• Respond to phone, e-mail, and in-person inquiries.
• Host visitors to the department and assist students needing to meet with Chair(s) or faculty.
• Initiate, process and maintain departmental records and reports as needed; assist in projects or record-keeping initiated in other areas of the College as needed and with training.
• Enter course assignments in Colleague per Department Chair’s instructions.
• Maintain faculty schedule and departmental absence reports; assist Chair with contacting/scheduling substitute instructors.
• Coordinate distribution and collection of course evaluations.
• Collect current syllabi from instructors.
• Collect and distribute incoming and outgoing mail.
• Provide clerical support to the Department Faculty Chairs; schedule meetings/appointments and prepare meeting agendas/minutes as needed.
• Reconcile P-card expenditures.
• Coordinate special departmental projects or events with assistance of division staff as needed.
• Troubleshoot problems with office or classroom equipment.
• Maintain positive relationships with other department administrative assistants and division staff to coordinate activities.
• Assist in departmental facility scheduling.
• Hire, train, and supervise student workers.
• Other duties as assigned by Department Faculty Chairs and the Dean of Arts & Sciences.

Minimum Requirements:

• High School diploma or GED equivalent.
• Excellent written, verbal, and inter-personal skills
• Proficiency in software programs such as Microsoft Office, especially Excel, the Parkland information system, and new programs as technology changes.
• In an effort to comply with SURS return-to-work restrictions for employers (40 ILCS 5/15-139.5), candidates for employment at Parkland College must either not be a SURS annuitant or must be willing to suspend his/her SURS annuity upon employment. This applies to all SURS annuitants except those receiving their annuity under either the Self-Managed Plan (SMP) or by lump sum payment.

Robust benefits, including medical insurance with no monthly premiums, dental, life, disability, retirement plans, flexible spending, dependent care, EAP, work/life balance with generous paid time off, and tuition waiver. More information on the benefits package may be found online at our Benefits page

Apply for this position using the Apply Now button at the top or bottom of this posting. Applications not submitted through https://www.parkland.edu/careers will not be considered.

Please monitor your email, including spam or junk mail folders, for future correspondence from Parkland College Human Resources.
For further information on the application process, please contact Parkland College Human Resources at 217-351-2220.

Applicants with disabilities may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process.

Requests may be submitted by contacting Human Resources at 217-351-2220 or by emailing hr@parkland.edu.

Sponsorship for work authorization is not available for this position. Parkland College is not an E-Verify employer.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

Equal Opportunity Employer