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Dentistry Program Coordinator
Dentistry | Academic Affairs and Student Affairs
The Ohio State University’s College of Dentistry seeks a Dentistry Program Coordinator to play a pivotal role in managing and overseeing all aspects of student education records, course scheduling, and curriculum coordination. This position requires a highly organized and autonomous professional who can implement policies and procedures, manage student and enrollment records, and coordinate with various departments. The Program Coordinator is responsible for ensuring the accuracy and integrity of student records, facilitating curricular changes, and supporting graduation and commencement activities. Additionally, this position serves as a liaison between the College of Dentistry, and other Health Science colleges and university offices, providing technical and strategic support to address scheduling and curricular discrepancies.
Responsibilities:
Curriculum and Exam Coordination
Coordinates and updates all new courses and academic programs approved by the Dentistry’s curriculum committee.
Maintains accuracy for the course catalog by removing dormant courses and updating prerequisites and course descriptions.
Independently creates and manages the course and final exam schedule for the college.
Coordinates rooms and times for exam accommodations.
Initiates curricular changes via the university's curricular approval system.
Manages student registration and degree audits, including monitoring elective fulfillment and the graduation process.
Serves as the main liaison to the Student Life Disability Services Office related to exam accommodation needs.
Serves as the main liaison between Dentistry and the Registrar’s office for all course scheduling and approvals.
Routes and tracks approval workflow of courses, degree programs, and course catalog.
Provides technical and strategic recommendations to address and resolve scheduling or curricular discrepancies.
Student Records, Enrollment and Licensure
Implements policies and procedures for student education record management.
Oversees student and enrollment records for the college in the Student Information System (SIS).
Analyzes activities, operations, workflows, and problems related to student records and enrollment.
Develops and implements enhancements to better serve Dentistry students and ensure regulatory requirements are upheld.
Submits licensure documentation to the Ohio Board or other state boards as needed.
Provides procedural guidance to students with course registration, graduation, and enrollment/degree completion verification letters.
Administrative and Liaison Duties
Provides administrative support to curriculum and Interprofessional education committee meetings.
Coordinates planning and execution of all curricular and interprofessional events with individual faculty and programs, including graduation and precommencement.
Oversees commencement activities for the college, including diploma proofing and assisting with commencement line-up.
Attends weekly staff meetings and serves as the backup person for all Academic Affairs needs.
Serves on college committees such as the DDS Curriculum Committee and the Academic Progress Committee.
Acts as a liaison to the University Registrar and Office of Commencement and Special Events.
Collaborates with other health science colleges for data sharing, common activities, and policies focused on students and curriculum.
Uses university platforms to generate and analyze enrollment, grade, or other student data as requested.
Work Schedule: Monday - Friday, 7:30am - 4:30pm, on-site
Pay Range: The targeted hiring pay range for this position is $51,500 - $67,250 and will be based on the candidate's experience and education.
This position requires successful completion of a background check and alcohol and drug screening.
Education and Experience Qualifications:
Required:
Preferred:
Function: Academic Administration
Sub-Function: Registration and Records
Career Band: Fully experienced professional
Career Level: S3
Postle Hall (0024)
Regular
40
First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions
The university is an equal opportunity employer, including veterans and disability.
