Job Description

Position Title: Degree Works Specialist Location: Big Rapids (Main Campus) Department:

61200 - Registrar

Advertised Salary: $54.194. See Job Summary for details on salary placement. Salary commensurate with education, experience, and other requirements. Benefits:

Comprehensive benefits package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.

Admin / Admin Temp Benefit Plans

FLSA: Exempt Temporary/Continuing: Continuing Part-Time/Full-Time: Full-Time Union Group: N/A Term of Position: 12 Month At Will/Just Cause: Just Cause Summary of Position: Primary responsibilities include programming for Ferris' degree audit platform, MyDegree (Degree Works by Ellucian). This position documents curricular changes, generates reports, reviews curriculum proposals, and provides customer service for MyDegree. This is a full-time, continuing position.

The selected candidate for this position must be authorized to work in the United States at the time of hire without employer assistance or sponsorship now or in the future. The university will not assist with any F-1 EADs, OPT, H-1 B, etc.

experience, and internal pay equity considerations. The salary grade for this position is 9

Placement within the range will generally be based on the following factors:

Entry-Range: Candidates who meet the minimum qualifications and core requirements of the position.

Mid-Range: Candidates with three or more years of directly related professional experience and demonstrate proficiency in the key responsibilities of the role.

Upper Range: Candidates with seven or more years of directly related experience, advanced knowledge, specialized skills, certifications, or expertise that provide significant value to the position.

Final compensation will be determined based on the candidate's overall qualifications, experience, and alignment with the University's compensation philosophy in consultation with Human Resources.

Position Type: Staff Required Education: Bachelor’s degree.

Required Work Experience: Two years of professional office experience. Required Licenses and Certifications: Physical Demands:

• Office Environment
• Moving
• Reaching
• Sitting
• Twisting
• Pulling/Pushing
• Repetitive movement
• Standing

Additional Education/Experiences to be Considered: Demonstrated work experience in higher education using an enterprise software program. Familiarity with academic advising and student records. Exposure to post-secondary curriculum processes and procedures. Experience with Degree Works or other degree audit platforms in the test environment. Knowledge of Ferris general education requirements. Essential Duties/Responsibilities: • Work collaboratively across the institution to program Degree Works using the Ellucian scribing language to scribe academic program and technical requirements.

• Analyze and troubleshoot system problems concerning degree audits.
• Review current processes, evaluate, and implement changes for improvement.
• Provide assistance to faculty, staff, and students, and serve as a liaison to other key departments for degree audit evaluations for all degree programs.
• Maintain records (e.g., logs, notes, correspondence, memoranda, and reports) to ensure accurate, efficient, and effective operation of the automated degree audit system.
• Assist in creating documentation and training materials to assist faculty & staff with Degree Works-specific duties.
• Serve as the Scribe for all academic programs and curricular changes in collaboration with the RAM team (Registrar's Office, Academic Affairs, & MyDegree).
• Interact with Academic Affairs, the University Curriculum Committee, IT personnel, and degree program representatives to create accurate degree audits for all Ferris State University degree programs, minors, and certificates.
• Participate in the work of the MyDegree Advisory Board, especially the testing procedures.
• Maintain functional knowledge of Ferris curriculum/graduation requirements, including general education requirements.
• Follow all procedures as outlined in the DegreeWorks Configuration & Release documentation manuals.
• Maintain confidentiality of student records in compliance with the Family Educational Rights and Privacy Act (FERPA).
• Stay current with new releases of MyDegree by researching scribe techniques, participating in the Ellucian E-Commons, and other activities that keep Ferris' scribing current.
• Generate Transit reports to identify which academic programs use courses affected by curriculum proposals.
• Update and maintain the MyDegree departmental website.
• Assist in the monitoring of the MyDegree departmental e-mail and respond to questions as needed.
• Assist in answering the MyDegree support line and assist users as needed.
• Maintain the Academic Affairs Checksheet Repository by creating and uploading the correct and current checksheets for each program and adding new programs when approved through the curriculum process.
• Carries out responsibilities in accordance with university policies and applicable laws.
• Responsible for maintaining confidentiality of information pursuant to university policies and/or state or federal laws.
• Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically.
• Support, promote, and develop university student enrollment and retention initiatives.
• Any other duties assigned within the position classification area. Marginal Duties/Responsibilities: Skills and Abilities: • Write basic computer code.
• Competent in Excel, Word, and databases, preferably SQL.
• Learn new software related to higher education and retention.
• Communicate effectively in written and oral forms to multiple audiences.
• Organize work to accomplish tasks by the deadline.
• Work independently.
• Explore progressive uses of systems related to degree auditing.
• Think critically in a team environment.
• Focus on solving complex problems with attention to detail.
• Demonstrated successful experience working directly with people from diverse backgrounds, including cultural, educational, socioeconomic, and life experiences. Required Documents:
• Cover Letter
• Resume
• Unofficial Transcript 1

Optional Documents: Special Instructions to Applicants: Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of the unofficial transcript of their Bachelor’s degree.

The transcript must include the institution name, applicant name, date degree attained, and degree awarded. Finalists must submit an official transcript.

Initial Application Review Date:

October 26, 2026 Open Until Position is Filled?: Yes Posting Close Date:

EEO Statement: Ferris State University, an Equal Opportunity employer, is committed to cultivating an environment of belonging that values, respects, supports, and celebrates individual similarities and differences within its community, allowing students, faculty, and staff to thrive authentically. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement. Click here to learn more about working at FSU.