Job Description

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PURPOSE OF THE POSITION:  

Manage the Companies Credit Facilities Terms & Conditions. This role plays a major role in maximizing revenue & mitigating credit risk. Collaboration with our Sales & Logistics departments to implement an effective credit control system. Great interaction with customers to ensure their needs are met and their credit fits in with the current risk portfolio.

QUALIFICATIONS & EXPERIENCES

• Certificate or Diploma in Accounting, with 2-3 years’ experience in Accounts Receivable; OR Grade 12 with 5 years’ experience in more than one relevant job in Accounts Receivable.
• Preferred Advantageous:
• Experience in a FMCG environment.
• SAP experience would be an advantage.

KEY ACOUNTABILITIES:

• Ensure prompt payments are received from Key Accounts & cleared correctly accordingly to their Remittances, received.
• Key account Remittances to be emailed on time to ensure upload of remittance on to SAP.
• Investigate any variances on allocated Key Accounts & ensure claims are processed & cleared on time.
• Opening of new store accounts for the Key Accounts as allocated.
• Manage & Process of invalid price claims for the Key Accounts as allocated.
• Ensure all payments had been cleared.
• Pull open items from SAP per Key Account & Reconcile.
• Reconciling: Identify/classify the amounts making up the outstanding Total. For example: Invoices due next payment period, outstanding claims, un-used credits, un-paid invoices & last day deliveries.
• All recons to be done monthly on the 13th day of each month.
• Management of External Accounts & Sundry Accounts
• Process and clear remittances of accounts.
• Ensure that outstanding invoices are sent to customers after clearing of payment to ensure 30 days after date of statement payments.
• Send out of SAP statements to ensure prompt payments - 30 days from date of statement.
• Manage payment terms and credit limits.
• Perform prompt processing of claims on external accounts to assist correct calculation of daily cash flow.
• Manage & Process of invalid price claims for the External Accounts as allocated.
• Clear Debit/Credit where needed.
• Ensure that daily banks are cleared by 11am – Daily
• Opening of new accounts for the External Accounts as allocated
• Ensure prompt credits from customer claims are processed within 72 hours of delivery.
• Ensure due credits from customer claims and invoices are correctly and accurately processed.
• Follow-up with Sales Reps on a daily basis on outstanding ullage claims.
• Verify price claims with Key Accounts Manager to identify valid & invalid price claims.
• Process credits on the Valid Price Claims.
• Collect back payments on In-Valid Claims.
• Compile Daily outstanding POD list for Windhoek Depot plus send it to the Debtors Accountant & Depot
• Compile Weekly outstanding POD list for all outside Depots including the agencies plus sending it to Debtors Accountant & relevant Depot/Agency.
• Compile the Weekly Credit Note Audit check. Send out to relevant Depot/Agency and get signed off by Depot/Agency manager.
• Attend to related queries accurately and on time.
• Provide excellent internal and external customer services.
• Act responsible during external relationships to uplift the image of the company

SKILLS AND ATTRIBUTES:

• Written communication
• Proactive thinking
• Learning Ability
• Problem Solving
• Technical/professional expertise
• Assertive communication
• Attention to detail
• Numerical skills

Closing date: 10 June 2026

O&L - a Great Place to Work.

Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.

"This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants."

Requisition ID: 5707