Job Description

Debtors Clerk

Responsibilities:

Debtors:

• Open new customer accounts on SYSPRO.

• Send out monthly statements using Debtors Manager tool, SYSTEM 1A.

• Generate Age Analysis for blue chip customers and discuss with Account Managers fortnightly.

• Conduct telephonic and email collections, ensuring customers receive invoices on time to avoid payment delays.

• Reconcile accounts as required.

• Liaise with customers regarding invoice queries.

• Request remittance advices from customers to ensure accurate payment allocation.

• Report weekly to Finance Manager on any payment difficulties.

• Allocate deposits to customer accounts on SYSPRO.

• Manage invoice submission to various customers.

Credit Application / COD Forms:

• Review Credit and COD applications upon submission.

• Collaborate closely with Sales Department on credit application processing and customer vetting.

• Notify Account Managers of errors or discrepancies that must be corrected before processing.

• Verify all statutory documents accompany applications.

• Forward applications to Finance Manager for vetting.

• Draft approval letters for customers once applications are approved.

• Open relevant accounts on SYSPRO with all required information.

• Maintain COD accounts by ensuring stock is not invoiced until payments appear in bank accounts.

Cashbook Duties:

• Maintain the cashbook.

• Record daily payment and receipt entries.

• Inform finance team of deposits reflected in the bank.

Adhoc Duties:

• Assist the team to ensure smooth department operations.

• File documents weekly.

• Work closely with the Sales Department.

• Maintain good customer relationships.

Person Profile Must Have/Be:

• Minimum Diploma.

• Fluency in English.

• 2-5 years working experience in finance.

• Good telephonic and communication skills.

• Strong account reconciliation skills.

• Enjoys working with numbers.

• Able to enforce company policies.

• Team player with cooperation across departments.

• Fully computer literate with proficiency in:

  • Microsoft Office

  • Microsoft Outlook

  • Microsoft Excel

  • Microsoft PowerPoint

• SYSPRO experience advantageous.

• Self-motivated and enthusiastic in duties.

• Able to work independently with minimal supervision.

• Experienced in handling customers in various situations.

• Detail-oriented.

• Able to make effective independent decisions.

• Target driven.