Job Description

The Opportunity

The Debt Financing Coordinator plays a key role in supporting the structuring, documentation, and administration of corporate and property-level financing and will provide support to the debt finance team, with a focus on funding transactions and lending processes. This role works closely with senior management, external counsel, and lenders on complex real estate and corporate debt transactions and requires hands-on experience in coordinating funding activities, managing legal documentation for lending transactions, ensuring compliance with lending regulations, and supporting both the funding and administration of loans. This is a fixed-term contract of approximately 24 months.

Key Accountabilities

Financing Activities

• Manage borrower-side closing checklists and timelines for debt financing.
• Prepare, gather, and submit loan and supporting documents, ensuring all relevant property details are included.
• Facilitate the execution and delivery of closing documents
• Review loan documents and support comments back to counsel and lenders
• Oversee the funding process, including wire instructions, confirmation of funds flow, and post-closing documentation.
• Coordinate new property appraisals, Phase I Environmental Site Assessments and Building Condition Assessments
• Serve as the primary point of contact for internal stakeholders, lenders, and counsel regarding closing logistics and borrower-side requirements.
• Send out requests for new loan bids from lenders and summarize responses.
• Manage the discharge process for loan repayments.
• Maintain a forward calendar of loan maturities and key deadlines

Ongoing Reporting & Compliance

• Coordinate and submit covenant reports, quarterly financial reports, and other compliance documentation to lenders.
• Ensure timely and accurate reporting in accordance with loan agreements.
• Coordinate and submit required documentation for annual reporting to CMHC.
• Organize all existing loan files and property details into a centralized document repository.
• Maintain well-organized, complete and accurate records

Qualifications

Education:

• Post-secondary education in a relevant field (finance, business administration, law clerk, or equivalent).

Experience:

• Minimum of 5+ years of experience as a law clerk (commercial real estate, lending, or corporate transactions) or as a mortgage administrator/analyst in real estate lending.
• Demonstrated experience managing closing checklists, coordinating funding logistics, and supporting loan closings for real estate or corporate borrowers.
• Familiarity with mortgage financing, security documentation, and real estate due diligence
• Experience reviewing and interpreting appraisals, environmental site assessments and building condition assessments
• Experience working with REITs, developers, or large property portfolios is an asset.
• Comfort working with numerical information, financial data, and loan terms [this seems redundant].

Skills & Abilities:

• Strong administrative and organizational skills, with excellent attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and SharePoint
• Ability to understand complex organizational charts
• Self-directed, adaptable, and able to proactively manage multiple tasks and deadlines.
• Ability to build and maintain strong working relationships with internal and external stakeholders
• Bilingualism (English / Functional French) is an asset.

Effort

• Work requires a high degree of mental effort to analyze documents, verify information, and perform computer-based tasks.
• Requires strong analytical and organizational skills to ensure compliance with loan terms and reporting requirements.
• Physical effort is limited to keyboarding and occasional walking to meetings.

Working Conditions

• Work is generally performed in a hybrid office environment.

At Chartwell, we’re all about Making People’s Lives BETTER: the lives of our residents and their families, and the lives of our employees. Join an exceptional group of diverse, inspiring, and caring people who are empowered to provide personalized, human experiences for our residents and staff through the connections they make every day within our communities.

Chartwell’s commitment to diversity and inclusivity is a commitment to hiring people whose skills and abilities contribute the most to the success of the organization and who reflect the communities in which we live and work. We are an equal opportunity employer and welcome applications from a wide range of qualified candidates, including people with disabilities. If you have questions or require assistance with the application process, please email accessibility@chartwell.com or call 1-888-663-6448.

Chartwell may use artificial intelligence to assist in screening and assessing applicants for this position.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.