Job Description

Document Lifecycle Management:

• Manage document intake, registration, metadata tagging, version control, and secure archiving (physical & digital).
• Maintain master document register, deeds, maps, survey plans, revenue records, village forms, and RERA‑related documents where applicable.
• Establish file naming conventions, classification schemes, indexing structure (parcel/plot/khata/khasra/City Survey No./Survey No.), and retention schedules

Mapping, Survey & Parcel Records:

• Maintain GIS / cadastral maps, survey drawings, demarcation reports, site plans, and geo‑referenced layers linked to plot IDs.
• Manage change-control for revisions to plans, boundary corrections, re‑surveys, and government updates to revenue maps.
• Coordinate with surveyors for field books, GPS coordinates, DGPS reports, and FMB/tippon documentation.

Security, and Confidentiality:

• Implement access controls, least-privilege principles, chain of custody for originals, digital signatures, and tamper‑evident storage.
• Enforce document retention & destruction policies, litigation hold, and disaster recovery (offsite backups).
• Ensure adherence to Personal Data Protection, IT Act, Evidence Act (admissibility of electronic records), and RERA (where project-related).

Required Experience & Qualifications

• 5 -6 years of experience in Documentation / Records Management / Preferably in Land acquisition or Infrastructure projects.
• Bachelor's degree / master’s degree in any discipline (Preferably with specialization in documentation / Library science field.

Skills & Competencies

Technical:

• Document Management Systems (DMS), SharePoint/OneDrive, OpenText, M‑Files.
• Knowledge of digitization, OCR, scanning standards (300–600 dpi), PDF/A, digital signatures and electronic archiving.
• MS Office (Word, Excel, PowerPoint), Power BI/Excel dashboards.

• Domain/Legal:
• Understanding of land titling, deeds, encumbrances, PoA, RERA, Revenue Codes and others
• Proof reading and quality control of documents.
• Ability to manage inward / outward records and prepare daily/ weekly/ monthly reports.