Job Description

About Us

Join us at WinCo Foods, where we're more than just a grocery retailer - we're a growing family of over 140 supermarkets in 10 states with over 22,000 employee owners. Our purpose is to make the lives of our customers and employee owners better by offering the lowest possible prices to feed their families. Currently, WinCo is the second largest Employee-Owned company in the United States. With more than 500 millionaire employee-owners in our Employee Stock Ownership Plan (ESOP). Our benefits, including top-tier medical plans and tuition support set us apart. In your role, you'll be instrumental in making a real impact in the communities we serve, embodying our purpose every day.

This position performs a wide variety of support and administrative assistance in areas such as: payroll, warehouse productivity tracking, labor, benefits, and other personnel related needs. Provide assistance and support to warehouse management, DC Personnel Specialist and employees as needed. Perform related work.

Typical Duties and Responsibilities

• Process weekly payroll for hourly warehouse employees including verification of sick pay, vacations and holiday pay. Correct clocking deviations daily and coordinate the collection of transfer sheets.
• Receive and respond to inquiries from the Payroll and Benefits Departments in a timely manner.
• Provide information to employees regarding process to request Personal, Federal and State Leaves. Submit paperwork (FMLA/Protected Leave) to the appropriate protected leave clerk.
• Provide administrative support for processing of worker’s compensation claims such as system input, updating and record keeping. Refer issues to management.
• Input and maintain records of employee documentation including discipline and attendance as directed. Ensure timely processing of documentation, calculation of final hours worked and final check requests.
• Process employee requests for employment and payroll information, vacation eligibility/hours or any other personnel related information.
• Create and maintain identification access cards system for active employees and authorized outside contractors.
• Maintain employee personnel files, ensure retention requirements are met.
• Maintain daily/weekly/monthly warehouse reports and spreadsheets related to productivity, labor and inventory accurately and in a timely manner. Distribute reports to warehouse management.
• Assist with the online application process for assigned location positions (i.e. post open positions, review applications, forward applications to hiring manager for review, conduct phone screens, schedule information meeting or information gathering, schedule interviews, track and process online applicant status timely.)
• Daily accountability of ATM utilized by third-party; balance funds, replenish as needed, send completed reports to sales audit.
• Process and maintain vacation eligibility calendar for employees including coordination of annual sign-ups, processing of new requests and cancellations. Communicate concerns to management.
• Provide administrative clerical support, as needed, for all departments such as facility maintenance, IT and others.
• Process Work boot reimbursements; maintain records.

Requirements

Experience:

• Applying working knowledge of workers compensation and employment law to workplace situations.
• Demonstrating strong analytical and problem-solving skills with strong attention to detail in order to effectively monitor progress and complete assignments.
• Demonstrating initiative, self-direction, and excellent time management skills.
• Prioritizing and performing a variety of simultaneous tasks (multi-tasking).
• Working in a team-oriented, collaborative environment and developing strong rapport with others.
• Utilizing strong proficiency with numerical data and calculations.
• Communicating (hearing and speech) with individuals and performing interpersonal and customer relation skills in an alert and responsive manner.
• Fielding and prioritize different tasks, phone calls and projects.
• Applying knowledge of general office practices and procedures and excellent organizational skills.
• Demonstrating working knowledge of Microsoft Office (Excel, Word, Outlook, etc.) software.

Ability to:

• Accept direction from multiple sources and effectively manage time to ensure deadlines are met.
• Demonstrate initiative and self-direction to perform a variety of simultaneous skills (multi-tasking).
• Understand and accurately apply collective bargaining agreements and union contracts.
• Proficient at basic math functions.
• Maintain a high degree of confidentiality with sensitive information.
• Establish and maintain good rapport with co-workers, supervisors, vendors, customers and others.
• Develop and maintain cooperative working relationships with fellow employees, outside contacts, etc.
• Professionally address difficult, sometimes angry individuals.
• Perform tasks requiring manual dexterity (e.g., processing of paperwork, filing, stapling, collating, operating a keyboard at 40 wpm, 10 key by touch, operate a computer printer, faxing, etc.).
• Perform all tasks with integrity and dependability.
• Visually read reports, computer screen, etc.
• Frequent sitting with intermittent walking and standing.
• Work weekends and evenings when needed.

Additional Requirements:

• Must be at least 18 years old

Machines and Equipment Operated:

• Office machines (computer terminal, copier/scanner, 10-key, fax machine, telephone, etc.)

Preferred Education, Experience and/or Credentials:

• Two (2) years in a position with responsibility for personnel related activities (or other applicable field).

The above statements are intended to describe the general nature of work performed by the employees assigned to this job. All employees must comply with Company policies and applicable laws. The responsibilities, duties and qualifications required of personnel may vary.

EEO/Inclusivity

As the WinCo Foods community continues to grow, our variety of perspectives and wide range of experiences are essential to our strategy and success. We are committed cultivating and celebrating an inclusive environment in which all employees are valued and respected.

Fraud alert: WinCo advises job seekers to be cautious of unsolicited job offers and to verify the authenticity of any communication claiming to be from WinCo by checking the official WinCo careers website.