Job Description

JOB DESCRIPTION

Position: Clubs Coordinator
Reports To: Assistant Manager, Clubs & Director, Clubs
Last Updated: June 2026
Qualifications:
- A full or part time daytime student at Sheridan College with a GPA of at least 2.5
- Must be currently enrolled up until April 2027.
- Not have an upcoming academic co-op term for the 2026/2027 academic year.
Term of Office: August 2026 – April 2027
Mandatory Training: August 2026
Location: Davis Campus
Hours: Up to 20 hours/week during SSU operating hours.
Pay: $19.67/hour

SCOPE AND NATURE

Sheridan Student Union Inc. represents all fee-paying students at Sheridan College. Our mission is to create an exceptional student experience through student focused programs, services, and advocacy. Our vision is to empower our student community to succeed in a changing world. This is achieved through participation as an active member of the Sheridan community, facilitating opportunities for student leadership, and the creation of strategic partnerships to improve the quality of life on campus. For more information, visit www.thessu.ca

General Responsibilities:

The Student Union supports a wide variety of clubs across all three campuses. As a Clubs
Coordinator, you'll work with the leaders of each club to provide clubs with resources and
opportunities, along with engaging with the Sheridan Community to showcase the importance and value of being involved with clubs at Sheridan. You’ll be the primary contact for Club Presidents when it comes to club initiatives and student engagement.
Specific Duties Include:
Club Management:
• Assess and approve all new campus club applications, alongside the Assistant Manager
and Director, as well as verify the annual renewal of previously existing campus clubs,
granted that they meet the necessary requirements.
• Oversee an assigned group of active clubs on campus.
• Act as the primary contact for your assigned club group for events, initiatives and club
engagements and maintain consistent contact throughout the year.
• Maintain a positive relationship with the College and various departments at Sheridan in
relation to the clubs on campus.
• Ensure all members of SSU clubs follow all Sheridan and SSU policies.
• Escalate any club policy violations or issues to club management for follow through and
assist with action as need be.
• Organize and coordinate regular Club Executive Meetings for club executives.
• Attend regular club department meetings, as required, to work and collaborate with the
other Club Coordinators to brainstorm ideas and improvements to processes as the needs of the clubs change.
• Coordinate monthly meetings with each club on campus, as required, to find areas to
support with any ongoing events and initiatives.
• Educate and advise the next incoming Club Coordinators on duties of the position by
creating a transition/continuity package that highlights the year within the Clubs Department and prepare any other training materials that would be helpful.
• Other duties and projects as required, as assigned by club management.
Club Administration
• Responsible for the collection and organization of forms and data related to club events andinitiative requests throughout the year.
• Work with the Club Department management and SSU Admin to discuss and manage grantand sponsorship requests for all clubs on campus.
• Assist clubs with both on and off-campus event coordination.
• Work with other SSU departments to ensure that all information in terms of large club events are communicated in an efficient and timely manner according to SSU timelines.
• Attend weekly department meetings to update the team on any planned club group
initiatives.
Student Engagement
• Engage and encourage Sheridan students to create, maintain and join clubs – both social
and academic.
• Organize, coordinate and run a campus Clubs Fair once each semester as well as other
large department events as required.
• Work closely with the SSU events department to encourage collaborations between clubs and various other event initiatives.
• Organize table engagements and pop ups for clubs in our SSU student centre spaces to
continuously provide access for clubs to engage with students.
• Work with the SSU marketing department to promote events and activities driven by the
clubs department and student run clubs along with other SSU initiatives.
• Organize and run workshops regularly to engage with students in regards to the benefits of clubs on campus – how to start a club, general club resources, etc.
• Attend and oversee certain large-scale club-hosted events and initiatives regularly to show support and offer assistance to ensure they run smoothly; as assigned by club
management.
• Attend SSU trainings and activities including New Student Orientation, Open House and
SU101.
Qualifications:
• A full or part time daytime student at Sheridan College with a GPA of at least 2.5
• Must be currently enrolled as an active student at Sheridan as of January 2026
and be enrolled for the 2026/2027 academic year.
• Must be a student at the campus at which the position is held.
• Not hold an academic co-op term for the 2026/2027 academic year.
• Enthusiastic
• Team oriented
• Leadership skills
• Able to multi-task
• Great listening skills
• Detail oriented
• Able to problem solve/mediate
• Out-going and positive
• Ability to take direction
• Great communication skills
• Responsible and professional
• Demonstrates personal integrity & honesty
If you’re interested in this opportunity, please submit your application online at: www.thessu.ca/jobs
We thank all applicants for their interest; however, only qualified candidates will be contacted for an interview. Please no phone calls.
The Sheridan Student Union is dedicated to employment equity and encourages applications from people of all genders, persons with disabilities, racial/visible minorities, and Indigenous peoples.
The SSU is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).
To request any accommodations you may require in order to participate in the hiring process, please contact Human Resources by emailing sawssan.matar@sheridancollege.ca.
Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands and it is our collective responsibility to honour and respect those who have gone before us, those who are here, and those who have yet to come. We are grateful for the opportunity to be working on this land.