Job Description

$20.62 - $23.20

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Performs work of a fairly complex nature which includes using computers, various software and peripheral equipment to input data and create various reports. Assists in depositing and tracking client fees. Work involves compiling information, preparing reports, performing procedures relating to new intakes, typing, and filing. Prepares and tracks legal sentencing documents for the courts, compiles and enters data in compliance with contractual state and federal guidelines.

ESSENTIAL JOB FUNCTIONS:(All responsibilities may not be performed by all incumbents.)

Inputs data from court records, ensuring use of correct forms and procedures. Reviews input of other staff to audit data integrity.

Uses database to generate facility reports and client information.

Counts money and prepares daily deposits for money received from clients.

Disperses money to clients weekly by disbursements, spending or phone cards.

Processes promissory notes, tracking client payments and amounts still owed.

Processes new referrals from the court and sets up records for pending clients in database.

May assist with other office functions on an as needed basis, including typing, filing, and assisting with data input for other CJSD processes.

Prepares reports and notices to the courts. Help resolve questions on sentencing information.

Logs, tracks, and maintains records on activities in the database.

Assist with proper record storage procedures and file destruction.

Inventory and order supplies for the department.

Acts as the back up to the accounting techs.

Distributes departmental and client mail/packages daily.

Other administrative duties as assigned.

May interact with clients on a limited basis in regards to their financial or payroll issues.

Performs other related duties as assigned.

MATERIAL AND EQUIPMENT USED:

Computers

Printers

Multi-line phone

Copier

Fax

Calculator

General office equipment

Scanner

Multiple Computer Software Programs

MINIMUM QUALIFICATIONS REQUIRED:

Must be 21 years of age and successfully pass a background check, including fingerprinting.

Education and Experience:

Two years of college or technical school; and two years of progressively responsible experience in the criminal justice field or related experience;

OR

Any combination of education, training and experience which provides the required knowledge, skills and abilities required for the job.

Licenses and Certifications:

Valid Colorado Driver's License

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

Principles, practices and procedures related to the operation of computer and office equipment.

Terminology related to criminal justice.

General office procedures.

General book keeping practices.

Skill in:

Use of word processing, spreadsheets and database operation.

Communicating clearly and effectively with clients and staff, in writing and in person.

Great attention to detail, ability to multi-task in hectic environment without losing accuracy.

Operating computer and office equipment.

Operating motor vehicles safely.

Mental and Physical Abilities:

Establish and maintain effective working relationships with others.

Effective time management skills.

Ability to read and interpret documents such as policy and procedure manuals, and client program handbooks.

Ascends or descends ladders, stairs, ramps, and the like, using feet and legs or hands and arms.

While performing the essential functions of this job, the incumbent is regularly required to use hands to finger, grasp, handle or seize objects; and to reach with hands and arms.

While performing the essential functions of this job, the incumbent may be required to occasionally lift and/or move objects up to 60 pounds.

Working Conditions:

While performing the essential functions of this job, the incumbent is regularly exposed to somewhat noisy conditions of a busy waiting room or residential facility. Will require moving throughout a secure residential correctional facility and having contact with residential Community Corrections clients.

The incumbent may work with resistive and difficult people in the performance of their job duties.

EQUAL PAY FOR EQUAL WORK ACT:

In compliance with the Equal Pay for Equal Work Act the following items can be used as a determining factor in the starting and ongoing wage of an employee working in this position:

• A seniority system that rewards employees based on length of employment;

• A merit system that rewards employees for exceptional job performance;

• An incentive system that pays employees based on the quality of their work or the amount of work they perform, or;

• Education, training, or experience to the extent that they are reasonably related to the work in question.

This position is eligible for the following Mesa County benefits:

• Medical

• Dental

• Vision

• Retirement

• Paid Sick and Vacation Leave

• Life insurance

• Long term disability

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Agency

Mesa County

Address

544 Rood Ave

Grand Junction, CO 81501

Phone

970- 244 - 1856

Website

http://www.mesacounty.us