Job Description

Job Location Hattiesburg - Hattiesburg, MS 39401

The Data Specialist for Graduate Admissions manages the student communication via email, walk-in guests, and phones for the office; inputs documents - email and mailed in; and when the Graduate Office Manager is out-of-office, resumes necessary processes of the office. This position is the first point of contact for prospective and re-admission graduate students.

Duties and Responsibilities

This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. Duties and responsibilities listed are essential job functions and exclude functions which are incidental to the performance of fundamental job duties.

• Assist the university in implementing the Statement of Purpose
• Assist the university in implementing the long range institutional and financial plans
• Process graduate applications for master, specialist, and choice doctorate degrees
• Process transcripts and supporting documents into CAMS
• Answer incoming emails and calls regarding graduate status of files
• Greet and aid guests to the Graduate Admissions Office
• Communicate with departments regarding student files when necessary
• Initiate contact with applicants by email, text and phone regarding their admissions status and documents needed
• Assist the Graduate Office Manager in organizing and managing files as needed
• Perform other tasks as deemed necessary for operation of the Graduate Admissions Office
• Participate in the annual evaluation of the effectiveness of the Admissions Office

Qualifications

Required Qualifications

• Bachelor’s degree
• Excellent customer service skills

Preferred

Qualifications

• Prior computer experience
• Experience in a university administrative office

Physical Demands

• Must possess mobility to work in a standard office setting, and to use standard office equipment including a computer and 10-key calculator
• Must have vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone
• Must have the ability to sit or stand for extended periods of time
• Must have strength and agility to move files, paper boxes, and minor office equipment
• Must be able to maintain office hours and perform duties in an on-campus setting