Job Description

Primary Purpose:

Provide support for daily human resources operations. Handle routine HR inquiries and provide responsive knowledgeable assistance to employees and PEIMS. Support the collection and reporting of district Public Education Information Management System (PEIMS) data.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to maintain accurate and auditable records.

Ability to use a personal computer and software to develop spreadsheets, perform data analysis, and

do word processing.

Proficient in keyboarding, 10-key numerical data entry, and file maintenance skills.

Ability to perform basic math

Ability to meet established deadlines.

Excellent organizational skills.

Effective communication and interpersonal skills.

Ability to understand detailed written or oral instructions.

Ability to read, speak, and understand English

Experience:

3 years of experience in a school district or campus administrative support position requiring

collecting and entering data. (Preferred)

Major Responsibilities and Duties:

HR Support

1. Handle routine HR inquiries to ensure a high level of service and responsive and knowledgeable support for employees and their supervisors
2. Maintain HR information database to ensure that employee information is accurate, current, and reliable.
3. Maintain the position control system in an accurate and timely manner. Reconcile job descriptions with position control to ensure there is a job description for every job. Follow up with supervisors to make certain that job descriptions are reviewed and updated on a regular basis.
4. Prepare correspondence, forms, and reports according to district standards and requirements.

Records and Reports

Support the collection, integration, and formatting of all data required for PEIMS submission according to Texas Education Agency PEIMS Data Standards.

1. Work cooperatively with campus, business office, and personnel office staff to collect, organize, and format data required to submit district PEIMS data according to prescribed state deadlines.
2. Run edits, reports, and verification checks on data to ensure accuracy of information. Distribute edits and reports to appropriate staff for analysis, verification, and correction.
3. Submit complete and accurate PEIMS data in Texas Education Agency (TEA)-prescribed format to education service center (ESC) for processing using a computer terminal or personal computer.
4. Verify data submitted to TEA and submit corrections on time.

Training and Technical Support

1. Provide training and support to parents, campuses, and personnel office staff responsible for processing PEIMS data and student enrollment.
2. Receive PEIMS-related information from ESC and TEA, attend all regional PEIMS workshops, and disseminate information to other staff in a timely manner, including updates to PEIMS Data Standards.
3. Process student transfers in district approved platform.

Other

1. Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
2. Compile, maintain, and file all reports, records, and other documents as required.
3. Follow district safety protocols and emergency procedures.
4. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
5. Great visitors and assist employees and applicants to complete applications and required papaerwork.
6. Maintain confidentiality
7. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment, including personal computer and peripherals; imaging equipment.

Posture: Prolonged sitting; Frequent walking, standing, bending/stooping, and reaching. Occasional pushing/pulling and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours

Mental Demands: Maintain emotional control under stress; work with frequent interruptions