Job Description

Job Location: Salem - SALEM, VA 24153
Position Type: Full Time General Role Description
Serve as the central administrator and gatekeeper of all Item Master data within company systems, ensuring accuracy, consistency, and integrity across divisions.
Duties & Responsibilities
- Manage new item setup from initiation through completion, collaborating with managers and suppliers to ensure all required documentation is accurate and complete. Communicate newly created items to appropriate divisions and provide regular summary reporting.
- Maintain and update all product records within company systems, including status changes (Active, Inactive, Deleted), pricing, UPCs, brand assignments, package sizes, supplier item codes, and related attributes. Ensure pricing and promotional data are properly updated when item status changes occur.
- Support ongoing Item Master cleanup and data standardization initiatives, including reviewing item descriptions, brand assignments, package codes, supplier tables, and correcting incomplete or inaccurate records.
- Build and manage recurring inventory, depletion, pricing, and supplier reporting for leadership and suppliers. Generate and distribute weekly and monthly depletion reports and fulfill special reporting requests as needed.
- Balance Sales & Inventory data at month-end across all divisions, investigate discrepancies, and collaborate with internal teams and suppliers to resolve issues in a timely manner.
- Research and resolve pricing-related inquiries, logging and tracking issues through resolution while maintaining clear communication with relevant stakeholders.
- Maintain professional working relationships with suppliers, managers, and cross-functional teams to support purchasing processes and operational efficiency.
- Assist the purchasing and operations teams with administrative support and special projects as assigned.
- Participate in cross-training to support related operational functions including promotional entry, contracts, billing, and other system-based administrative processes.
- Other duties as assigned.
Relationships & Roles
- Maintains professional internal and external relationships throughout the company.
- Demonstrates a high level of integrity.
- Interacts and collaborates with company employees at all levels in a respectful manner.
- Leads by example, builds trust, values others and communicates effectively with others in a team environment.
- Demonstrates sense of urgency in accomplishing goals and objectives.
- Demonstrates flexibility and ability to work nights and early mornings as training, team-building, and other circumstances dictate.

QualificationsMinimum

Qualifications
- High school diploma or equivalent.
- Minimum of one (1) year of experience in an administrative, purchasing, data management, or operational support role.
- Exceptional organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities and pivot as business needs require.
- Strong written and verbal communication skills, with the ability to collaborate effectively with internal departments and external suppliers.
- Strong computer skills, including proficiency in Microsoft Office.
- Demonstrated continuous improvement in areas of responsibility.
Preferred

Qualifications
- Previous demonstrated success in an administrative or purchasing role.
- Experience with VIP software package (including Beverage on the Web, iDig reporting, WebTL, and eVIP).