Job Description

About Aptia

Founded to shape the future of pensions, health, and insurance solutions, Aptia is a leading professional services firm dedicated to simplifying complexity for businesses and individuals. We bring together cutting-edge technology and deep industry expertise to help organisations navigate an evolving landscape with clarity and confidence.​

With a presence in the US, UK, India, and Portugal, we support over six million people and more than 1,100 clients, delivering solutions that drive efficiency, enhance financial security, and provide peace of mind.​

Our strength lies in the combination of smart technology and expert teams, ensuring that managing pensions, health, and insurance is more effective. By focusing on innovation, accessibility, and client success, we help businesses take care of their people, so they can focus on what they do best.

And we are expanding. Aptia Group is not only fueled by our investors' backing but also by our commitment to foster the growth and success of our people. At Aptia, we're investing heavily in learning and development, paving unique career paths for our colleagues.

Specialist. Responsive. Thoughtful. Our values aren't just words; they are the backbone of our business. Our team embodies our values daily, to surpass client expectations, evolve constantly and nurture genuine relationships for the long-term.

Job requirements

The Role:

Are you highly organised, detail-driven, and ready to play a pivotal role in delivering complex data projects? We’re looking for a Data Coordinator to join our growing Projects team — someone who thrives in a fast-paced environment and enjoys working at the heart of cross-functional collaboration.

This is an exciting opportunity to work on GMP Rectification, Equalisation, and Implementation projects, partnering with experts across the business to ensure smooth delivery, high quality, and outstanding client outcomes.

This role is a hybrid position where you will work from our office in Lisbon, as well as from your home address (the position will be office-based for the first three months).

What you will be doing:

• Act as a key point of contact for internal teams and external stakeholders

• Coordinate project activity across multiple workstreams and teams

• Maintain and monitor project plans, timelines, and budgets

• Support planning, including kick-off meetings, scheduling, and handovers

• Track progress and flag risks, dependencies, and potential delays early

• Ensure accurate budget tracking and time recording

• Work closely with data, systems, and project teams to support delivery

• Help manage bespoke client requirements and evolving project needs

What we are looking for:

• Highly organised with strong attention to detail

• Comfortable working independently while collaborating across teams

• Confident communicators with the ability to engage stakeholders at all levels

• Strong in Excel and general systems/tools (Word, project tracking)

• Experienced in planning, prioritisation, and working under pressure

• Analytical, with solid problem-solving capabilities

Desirable:

• Knowledge of UK pensions, particularly GMP / DB schemes

• Exposure to project coordination or project management environments

What can you expect:

• A group committed to Diversity, Equity, and Inclusion, which embraces and respects differences, because it recognizes that only a diverse and inclusive environment creates the conditions to be prepared for a constantly changing world

• Benefit from the support of exceptional Learning and Development tools as well as training and peer mentoring

• A flexible work environment as our company strongly values work-life balance.

• Competitive salary

• Meal Card

• Complimentary coffee and fresh fruit in the office

• A dynamic workplace and team, with fresh perspectives, innovative thinking and passion for success

• Joining our team means being part of a vibrant community where collaboration thrives and there are opportunities to grow

If you are interested in this role and then we’d love to hear from you. Please go ahead and click apply and allow you to submit your CV.

How to apply

If you are interested in this role, then we’d love to hear from you. Please go ahead and click apply and submit your resume with appropriate contact information.

Aptia is committed to creating a diverse, inclusive and equitable work environment. At Aptia, fostering an equitable and inclusive environment for all our people to flourish is a priority. We are an equal opportunity employer and aim to attract and retain the best people without attention to age, background, disability, ethnic origin, family duties, political affiliation, race, religion, gender and sexual orientation.

If there are any reasonable adjustments we can make to the recruitment process to ensure it is accessible to you, we encourage you to reach out to us.