Job Description

Requisition No: 872957

Agency: Management Services

Working Title: DATA PROGRAM COORDINATOR - 72003932

Pay Plan: Career Service

Position Number: 72003932

Salary: $85,000 - $100,000

Posting Closing Date: 04/13/2026

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Data Program Coordinator
Florida Digital Service
State of Florida Department of Management Services
This position is located in Tallahassee, FL

The incumbent in this position supports the State of Florida’s enterprise data strategy by coordinating and advancing data-driven initiatives that improve service delivery, interoperability, and customer experience. This role functions as a central point of execution support across cross-agency data programs, ensuring alignment between business needs and technical implementation.

The incumbent is responsible for translating strategic objectives into structured, trackable work, facilitating collaboration between agency stakeholders and enterprise data and application teams, and ensuring visibility into progress, risks, and outcomes. The role emphasizes disciplined program coordination, stakeholder engagement, and the use of measurable metrics to drive accountability and inform decision-making.
Success in this position requires a working knowledge of data management practices, the ability to operate effectively across business and technical domains, and a focus on delivering outcomes aligned with enterprise priorities.
The incumbent is expected to demonstrate leadership in the performance of all duties and responsibilities. Leadership is defined as proactive engagement, consistent follow-through, integrity, and accountability; setting a positive example for peers and partners across agencies; ensuring the quality and completeness of deliverables; considering diverse perspectives; and communicating clearly and effectively.

DUTIES & RESPONSIBILITIES:

• Provide coordination and oversight of Office of Data Management projects, including defining success criteria, tracking performance, and ensuring alignment to enterprise data strategy and goals.
• Develop, maintain, and continuously refine quantitative metrics, dashboards, and reporting to provide clear visibility into program health, progress, impact, and to support data-driven decision-making and accountability.
• Establish, administer, and maintain processes, tools, and platforms (e.g., Azure DevOps, Smartsheet, SharePoint) to manage work intake, resource allocation, assignments, and performance tracking across initiatives.
• Configure and optimize work tracking systems, dashboards, and collaboration environments to ensure consistent, effective, and user-friendly execution and visibility across teams and programs.
• Translate business needs and enterprise data strategy into clear, actionable technical requirements and structured work plans (epics, features, and sprints), ensuring alignment with both technical feasibility and business value.
• Ensure traceability between planned and executed technical work and intended business outcomes, maintaining clarity and alignment across stakeholders and delivery teams.
• Develop, communicate, and maintain project plans, commitments, and requirements by translating strategic outcomes into structured, executable work components.
• Coordinate with engineering teams to support design, prototyping, and delivery of solutions, including backlog development, prioritization, and sprint planning.
• Ensure alignment between planned work, resource allocation, and desired end-state outcomes across initiatives.
• Serve as the primary liaison between business stakeholders and technical teams, facilitating collaboration across engineering, data, and customer groups to ensure alignment on scope, timelines, resource balance, and successful delivery of project milestones.
• Monitor progress against defined milestones, deliverables, and performance metrics to ensure adherence to delivery timelines across design and engineering teams.
• Identify, assess, and manage risks, blockers, and dependencies that may impact scope or delivery, escalating issues as appropriate to the Chief Data Officer.
• Monitor, evaluate, and report on progress against defined milestones, deliverables, and performance metrics to ensure timely and successful completion of tasks and projects.
• Coordinate and support execution of data initiatives across teams and agencies, fostering strong relationships, ensuring alignment with enterprise priorities, and managing cross-program dependencies.
• Provide clear, concise, and actionable reporting to the Chief Data Officer on program status, risks, and performance, including elevating issues requiring executive intervention and supporting informed decision-making.
• Translate complex program activities and outcomes into clear, structured, and digestible insights for executive leadership, effectively communicating the value and impact of data initiatives.
• Assist with maintenance and management of enterprise data governance artifacts, including data owner and steward inventories, governance structures, and supporting documentation
• Track agency-level governance activities to ensure alignment with enterprise standards and support the operational execution of governance processes without serving as the primary policy authority.
• Provide Technical review, guidance, and recommendations for enterprise-wide and agency-specific technology projects, governance, and initiatives.
• Assist with Florida Digital Service and Office of State Chief Data Officer initiatives as required.

Knowledge, skills, and abilities, including utilization of equipment, required for the position:

• Strong analytical and problem-solving skills, including the ability to decompose strategic objectives into structured, measurable work, define and interpret performance metrics, and translate complex information into clear, actionable insights.
• Ability to identify risks, dependencies, and blockers, and drive visibility and resolution through effective communication and escalation.
• Strong analytical and problem-solving skills, including the ability to translate complex information, decompose strategic objectives into structured, measurable work, and define and interpret performance metrics.
• Ability to identify risks, dependencies, and blockers, and drive visibility and resolution through effective communication and escalation.
• Working knowledge of application development, data management, data governance, and enterprise data programs, including familiarity with modern and emerging technologies.
• Strong program coordination and execution tracking capabilities, with demonstrated ability to manage multiple initiatives and priorities across complex, multi-stakeholder and cross-agency environments while maintaining effective stakeholder relationships.
• Strong communication, facilitation, and stakeholder engagement skills, including the ability to collaborate across business, technical, and executive audiences and translate between business needs and technical requirements.
• Working knowledge of governance structures and practices, with sufficient technical fluency to effectively engage with data governance and application support teams without requiring hands-on development.
• Experience supporting enterprise data or technology programs, including coordination of resources, dependencies, and overall program execution.
• Skilled in Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, and Teamwork.
• High level of organization, accountability, and follow-through.
• A strong commitment to building and supporting a fully diverse and inclusive team culture.
• Proficiency with program and project management tools (e.g., Azure DevOps, Smartsheet, SharePoint, MS Project, Visio).

MINIMUM QUALIFICATIONS:

Education:

• Bachelor’s Degree or 6 years’ experience with technology projects.
• Prior experience in software development or data management projects.
• Experience with modern project methodologies including Scrum and Agile.
• Experience using program or project management tools (e.g., Azure DevOps, Smartsheet, SharePoint, or similar).

Other job-related requirements for this position:

• Ability to sit for extended periods of time. Ability to stand for extended periods of time. Ability to drive and/or fly long distances. Ability to lift, push and pull up to 30lbs.
• Criminal background investigation including fingerprinting and statewide and national criminal history records check per Section 110.1127 Florida Statutes, Chapter 435 Florida Statutes and the Federal Bureau of Investigation’s CJIS Security Policy CJISD-ITS-DOC-08140.

Our Organization and Mission:
Under the direction of Governor Ron DeSantis, Interim Secretary Tom Berger and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Criminal background investigation including fingerprinting and statewide and national criminal history records check per Section 110.1127 Florida Statutes, Chapter 435 Florida Statutes and the Federal Bureau of Investigation’s CJIS Security Policy CJISD-ITS-DOC-08140.
Pursuant to F.S. 215.422 every officer or employee who is responsible for the approval or processing of vendors’ invoices or distribution of warrants to vendors are mandated to process, resolve and comply as section 215.422 requires

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.