Job Description

Data Entry Specialist – Privacy Documentation Support

TechOp Solutions International is seeking a detail-oriented Document Scanning and Data Entry Specialist to support DHS. This position will focus on scanning, organizing, labeling, uploading, and entering information from paper and electronic documents.

Key Responsibilities

• Prepare paper documents for scanning by removing staples, arranging pages, and confirming document order.
• Name, label, index, and organize electronic files according to established conventions.
• Upload documents to designated folders, systems, or document repositories.
• Enter basic document information into spreadsheets, databases, or tracking systems.
• Compare electronic files with source documents to identify scanning or data-entry errors.
• Maintain organized paper and electronic work files.
• Track completed work and report missing, damaged, duplicate, or unreadable documents.
• Protect sensitive information and follow established document-handling procedures.
• Meet established accuracy and daily production requirements.

Requirements

Required Qualifications

• High school diploma.
• At least one year of experience in data entry, document scanning, file organization, clerical support, or a similar administrative role.
• Basic proficiency with Microsoft Word, Excel, Outlook, and electronic filing systems.
• Strong attention to detail and organizational skills.
• Ability to perform repetitive, production-oriented tasks accurately.
• Ability to handle paper files and operate scanning or standard office equipment.
• Ability to maintain confidentiality when handling sensitive information.
• U.S. citizenship and ability to satisfy applicable federal background investigation, suitability, or security requirements.
• Preferred Qualifications
• Experience working with sensitive or personally identifiable information.
• Previous experience supporting a federal government office or contractor.
• Familiarity with electronic document repository like SharePoint, Dropbox etc.