Job Description

We are looking to hire a

Data Entry Associate

Based in Thessaloniki | Ref: DAT - 1126

About VIPA

VIPA is a European multinational company, based in Lausanne, Switzerland, with a leading position in the global recycling and recovered material trading sectors. Its Greek subsidiary, VIPA Hellas, has the country headquarters in Thessaloniki (G&G Office Complex, Mediterranean Cosmos area) and employs more than 300 people in Greece, achieving constant dynamic growth in both operations and manpower. We are looking for a professional based in Thessaloniki, that will be working on a shift from 9:00-17:00, on a non-fixed contract.

Why VIPA?

For us each and every team member is special and important, and this is the reason why we invest in education, training, personal and professional growth. We offer great working conditions in a multinational environment, in a dynamic and fast-growing company.

Key Duties & Responsibilities

• Review and cross-check supplier documentation - including Excel list, commercial invoice, packing list - by verifying that the goods description, quantities, and weights are consistent across all supplier documents
• Check for the presence of sustainability certifications (e.g., PEFC, FSC) in supplier documents and ensure they are correctly reflected in both ERP systems
• Enter validated data accurately into the ERP systems within specified deadlines to ensure timely processing and workflow continuity
• Flag discrepancies or missing documentation and coordinate with internal teams to resolve
• Create packing lists for customers, ensuring that all details are compliant with customer requirements

Qualifications & Competencies

• Degree in Business Administration, or any other related field
• Experience in an office setting is a plus
• Excellent knowledge of English, proficient level is necessary
• Very good knowledge of Microsoft Office
• Customer-centric approach
• Critical thinking skills
• Ability to perform under pressure and deadlines

What we offer

• Private health insurance
• Corporate equipment
• Continuous training and opportunities for professional and personal development
• Excellent working conditions in a multinational environment
• Wellness & psychological support service