Job Description

The Data Entry Assistant is responsible for the compilation, maintenance and data entry of records.

Responsibilities

• Manages/creates complex spreadsheets/documents in Microsoft Office Suite including Excel, Word, PowerPoint.
• Manages/maintains billing/invoicing spreadsheets.
• Exhibit professional demeanor with all phone, email and correspondence exchanges.
• Performs office and clerical duties such as scanning/making copies, sending and receiving faxes, distributing faxes to appropriate staff/department, and obtaining signatures on documents as needed.
• Generates, prepares, reconciles and maintains files on invoices, shipments, and supplies.
• Coordinates equipment maintenance and repairs.
• Greets visitors or callers and handles their inquiries or directs them to the appropriate persons according to their needs.
• Maintains and updates logs, records and/or files.
• Follows all company assigned protocols, procedures and assignments with integrity.
• Manages and tracks required compliance records, ensuring all documentation is accurate.
• Composes, types, and proofreads reports, statistical data, or agendas.
• Owns and maintains the department calendar.
• Duties and responsibilities may be added or changed at any time at the discretion of your supervisor, formally or informally, either verbally or in writing.
• High dependability and concern for others to ensure needs of others are met.
• Advanced communication skills (verbal and written) including proficiencies with spelling, grammar, and punctuation.
• Ability to keep neat and accurate records.
• Ability to read, write and speak in English and in Spanish.
• Must have the ability to maintain composure under pressure.
• Understanding of importance of safe work practices.

Qualifications

• 2+ years administrative experience required, oil & gas operations preferred.
• High school diploma or GED equivalent.
• SAP knowledge and experience required.
• Demonstrated proficiency with Microsoft Office Suite and Outlook.
• Must exhibit a professional demeanor with all verbal/in person or phone and email/correspondence exchanges.
• Ability to work effectively in a team environment as well as by self without direct supervision.
• Candidate must reside within a 45 mile radius of the job site.
• Must be willing to accept 6 months to year project.
• Must be able to meet all conditional job offer requirements.