• Responsible for the upkeep of operation team training records system; Training materials, attendance and calendar
• Responsible for uploading critical Operation documents into shared folders and conducting regular backup
• Responsible for receiving daily incoming mail and outgoing mail/courier service for delivery and collection
• To support the Operational Team on the daily administrative scope of work
• To support Operation team for procurement process and raise of PR and PO
• Track work completion and status of work raised under PO till completion
• To support Operation team for finance and billing process
• Manage Service report database for finance and billing process
• To support the Facility Manager for Operational Team Overtime submission and liaise with HR on the monthly submission process
• To support and update the inventory management for the critical equipment, tools and spares
• To support and manage contracts and monthly records of telco and utilities bills
• To support and apply visitor access in Visitor Management System
• To support distribution of office and pantry supplies
• Manage and supervise support staff on site (cleaner and gardener); work scope, scheduling, attendance and materials
• Assist in setting up conference room and booking of meeting facilities
• To support Ops team in internal meeting minutes taking and sending of update to all attending meeting parties
• Such other duties and responsibilities as may be reasonably requested by your
immediate supervisor / the head of department from time to time.
Qualified candidates will possess the following:
• Prior experience in operating and maintaining mission in Data Center Critical Facilities and managing contractors (technical and soft services) and Technicians is an advantage
• Proficient in Microsoft Outlook, Excel, Word and PowerPoint
• Strong team player who collaborates effectively with diverse stakeholders
• Excellent communication skills
• Assertive, confident, and able to make sound decisions
• Strong ability to influence and drive outcomes
• Effective customer and supplier relationship management skills
• Good planning and organizational abilities
Connectivity
Operating Division
Keppel is a global asset manager and operator with strong expertise in sustainability-related solutions spanning the areas of infrastructure, real estate and connectivity. Headquartered in Singapore, Keppel operates in more than 20 countries worldwide, providing critical infrastructure and services for renewables, clean energy, decarbonisation, sustainable urban renewal and digital connectivity.
Keppel creates value for investors and stakeholders through its quality investment platforms and diverse asset portfolios, including private funds and listed real estate and business trusts, and has a total portfolio of S$91 billion of funds under management.
