Job Description

The Data Center Office Assistant role will work very closely with, and support, the Data Center team to ensure tasks of day-to-day operational needs are met.

Essential Functions Examples (But Are Not Limited To):

• General administrative/office support including day-to-day tactical duties
• Provide support as needed for visitors (internal and external)
• PPE coordination, etc.
• Event support as needed (internal and external)
• Parties, off sites, all hands, team builders and social hours
• Duties could include set up, scheduling, comms, etc.
• Support with packaging and distribution of swag/branded items as needed
• Assist with maintenance of non-confidential site documentation
• Email distribution lists, announcement dashboards, contact lists, etc.
• Support local space planning efforts
• Set up, moves, configuration changes, etc.
• Perform regular audits of all buildings and work with partner teams to address issues of note.
• Broken furniture, cleanliness issues, artwork, conference room office supplies, etc.
• Tactical support of site-specific projects as directed by the team
• New building turnover, break/fix furniture, microkitchen equipment, game room equipment maintenance, furniture inventory, building refresh, etc.
• Support site communication as needed.
• Monthly newsletter, event promotion, announcements, etc.
• Conference room naming and decorating
• First Day of Business (FDOB)/Day 1 Readiness (D1R) support
• Locker assignments
• Microkitchen prep and coordination
• Desk setup for new hires
• Other duties as assigned

Knowledge Skills Required:

• 4+ years of office management/employee experience, or equivalent.
• Highly efficient in G-Suite and MS Outlook.
• Clear and effective communication and interpersonal skills. Ability to communicate (written and orally) in English.
• Highly organized with exceptional time management skills.
• Ability to multi-task and have a high-level attention to detail and accuracy.
• Ability to plan and organize work to function independently and in a collaborative environment.
• Self-motivated; adaptable to a dynamic environment.

Knowledge Skills Preferred:

• Event planning experience.
• Experience using Facebook groups

Special Physical Requirements:

• The position involves active, on-site responsibilities that may include walking, standing, and other physical tasks throughout the workday.

Valid Driver's License

• Valid driver’s license and availability to use personal vehicle for errands and events as needed.

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