Job Description

Position: Data Analyst with Executive Assistant experience
Number of hours: 40 hours/week
Schedule: CST

Tasks required:

• Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval

• Manage master data, including creation, updates, and deletion

• Provide quality assurance of imported data, working with quality assurance analysts if necessary

• Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups

• Handle sensitive and confidential information with the utmost discretion and professionalism

• Help develop reports, analyses, and presentations

• Manage and design the reporting environment, including data sources, security, and metadata

• Assess tests and implementing new or upgraded software and assisting with strategic decisions on new systems

• Generate reports from single or multiple systems

• Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach

• Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements

• Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls

• Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed

• Assist end-users on new reports and dashboards

• Other ad hoc tasks that would be assigned

Requirements

• Proven work experience as a Data Analyst or a relevant role is required

• Ability to analyze existing tools and databases and provide software solution recommendations

• Familiarity with current technologies, like desktop sharing, cloud services and VoIP tools with the ability to call US and Canadian numbers (GSuite, Zoom, Slack, Asana, Notion, etc.)

• Working knowledge of advanced Excel functions (e.g. Power Query, Pivot Table, etc.) is a must

• Demonstrated experience in handling large data sets and relational databases

• Understanding of reporting & data visualization tools such as PowerBI

• Excellent analytical skills - the ability to identify trends, patterns and insights from data

• Strong attention to detail

• Strong proficiency in office software and communication tools (MS Excel, MS Outlook, MS Powerpoint, etc.)

• Knowledge of online calendars and scheduling (Calendly, Google Calendar)

• Presentation skills ability to write and speak clearly to easily communicate complex ideas in a way that is easy to understand

• Excellent phone, email and instant messaging communication skills

• Great attention detail and strong problem solving skills

• Communication skills with effective stakeholder management & conflict resolution skills

• Ability to concentrate for lengthy periods and perform accurately with adequate speed

• Strong verbal and written English communication skills

• Adaptability and a proactive mindset

• Professional demeanor and strong interpersonal skills

• Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision