Job Description

Title: DAS Administrative Assistant - #ARS00472

State Role Title: Admin and Office Spec III

Hiring Range: Starting salary $45,000 up to mid $55,000s

Pay Band: 3

Agency: Dept for Aging & Rehab Svcs

Location: Aging & Rehab Svcs

Agency Website: https://www.dars.virginia.gov

Recruitment Type: General Public - G

If you want to work with a dynamic team that is committed to ensuring older Virginians and their caregivers have the support they need, then the Division for Aging Services at DARS is the place for you.

Why Join Us?
✅ Purpose-driven work
✅ Inclusive, supportive teams
✅ Great state benefits

Job Duties:

“Telework is limited in accordance with the Commonwealth’s telework policy.”

The Division for Aging Services within the Department for Aging and Rehabilitative Services, in collaboration with community partners, provides and advocates for resources and services to improve the employment, quality of life, security and independence of older Virginians, Virginians with disabilities, and their families. Aging Services receives substantial funding from the Commonwealth to augment federal programs and to offer additional programs to older Virginians.

We are seeking a DAS Administrative Assistant to serve as the primary administrative and communications support professional for the Division for Aging Services. This position ensures efficient division operations by managing administrative processes, coordinating fiscal, procurement, travel, and HR activities, and supporting program, meeting, and project functions.

The role acts as a central point of contact for internal and external stakeholders, screens and responds to inquiries, and manages the flow of information to support timely decision‑making. Works closely with the Deputy Commissioner, division leadership, staff, community partners, and other DARS offices to advance the mission of delivering high‑quality aging services across the Commonwealth.

Duties include but are not limited to:

• Administrative & Office Operations Management
• Fiscal, Procurement, and Travel Coordination
• HR, Communication, and Information Management
• Program, Meeting, and Project Support

Other duties and/or special projects as assigned.
Completes duties and/or projects as needed or directed by supervisor.

Minimum Qualifications

Knowledge/Experience:

• Business training and experience.
• Demonstrated ability in business office practices and procedures and in managing a high-volume executive office.
• Working knowledge of office technologies and software products, including word processing, spreadsheet and database tools, digital communication platforms.
• Knowledge of budget processes, grants, procurement, travel, and human resources procedures.
  
  

Skills/Abilities:

• Demonstrated ability to perform multifaceted analytical and administrative duties in support of executive leadership, including researching issues, gathering and analyzing information, and providing clear, actionable recommendations.
• Demonstrated ability to establish and maintain collaborative working relationships with agency staff, constituents, community partners, and the public, including individuals from diverse social and economic backgrounds.
• Ability to create, edit, and prepare correspondence, reports, presentations, and communications for executive management, and to communicate effectively both orally and in writing.
• Ability to independently prioritize work, manage multiple assignments, and perform a wide variety of duties involving complex analysis of division-wide programs and activities.
• Proven ability to handle confidential information with discretion; adapt to competing demands in a fast-paced environment; and consistently provide the highest level of customer service, professionalism, and responsiveness.

Additional Considerations:

• Knowledge of the aging network and services in Virginia.
• Knowledge of grants
• Experience with state agencies services.
• Working knowledge of digital communication platforms, Constant Contact, and design tools such as Canva.
• Working knowledge of federal, state, and agency rules, regulations, policies, and governmental relationships.
• Ability and experience in coordinating and implementing constituent services within a human services agency setting.
• Ability to devise and monitor tracking systems for all documentation submitted for review by the Deputy Commissioner.

Special Instructions:

Benefits:

DARS offers a comprehensive benefits package to include your choice of health insurance plans, flexible spending accounts, VRS retirement, employer paid basic group life insurance, employee paid optional group life, 13 paid holidays, Sick Leave, Annual Leave, Family Personal Leave, employee discount programs, and much more!

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Contact recruitment@dars.virginia.gov for assistance.

Minorities, Individuals with disabilities, Veterans, AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply.

To Apply:

Equal Opportunity Employer State applications will only be accepted as submitted online by 11:55 p.m. on the closing date through the Commonwealth of Virginia’s New Recruitment Management System. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. PageUp will provide you with confirmation of receipt when your application and/or résumé are submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information:

Name: Human Resources

Email: Recruitment@dars.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.