Job Description

Are you ready to collaborate with cross‑functional teams and support customers in a fast‑paced, international business environment?

At Zygo, your skills and insights will be integral to our core values of curiosity, collaboration, and persistence. For over 50 years, Zygo Corporation, headquartered in Middlefield, CT, has been a global leader in designing and manufacturing advanced optical metrology systems, ultra-precise optical components, and complex electro-optical systems and assemblies. Join our team, where your expertise will drive cutting-edge solutions, address complex technical challenges, and uphold the highest standards of precision and safety.

As a Sales Administrator Specialist, you will support the sales organization by ensuring accurate order processing, proactive follow‑up, and clear communication with customers throughout the order lifecycle.

Key Responsibilities

• Enter customer orders accurately into ERP system
• Prepare and issue order confirmations to customers
• Monitor scheduled deliveries and follow up to ensure timely execution
• Proactively communicate order status and shipping updates to customers
• Reconfirm and communicate revised shipment dates in the event of delays
• Create and process Return Material Authorizations (RMAs)
• Notify customers when orders are ready for pickup
• Maintain accurate order, shipment, and return documentation
• Collaborate closely with internal teams to support smooth order fulfillment

Required Skills and Qualifications

• Previous experience in sales administration, order management, or customer service
• Experience in a manufacturing or industrial environment preferred
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and follow up effectively
• Strong written and verbal communication skills
• Experience working with ERP systems (Navision or similar systems preferred)
• Ability to work effectively with international customers and internal stakeholders

Bring your passion, commitment, and curiosity to Zygo, where our values—curiosity, collaboration, persistence, confidence, problem-solving, and safety—guide every step of our journey. Grow with us as we work together to solve complex challenges, inspire confidence, and make our world a safer, better place. Are you ready to expand the boundaries of possibility, simplify the complex, and embody the values that define our success?

We welcome your unique perspective and invite you to join us!