Job Description

Based at the Company's Head Office in Maxville, the focus of this role is to provide exceptional customer service, in person and on the telephone, and to work with the Dispatcher to coordinate deliveries and dispatch drivers and trucks. Additionally, the Customer Service Representative (CSR) processes payments, generates invoices for customers, and responds to customer and driver inquiries. This role is full-time permanent working from Monday to Friday each week.

RESPONSIBILITIES:

• Handle incoming calls, direct them to the appropriate individuals, and effectively communicate with customers in person and over the phone to address inquiries, provide information, and ensure exceptional customer service.
• Take customer orders for goods or services; promote goods or services.
• Provide information about accounts; update accounts; initiate billing and process payments; and receive payment for services.
• Perform accounts receivable tasks including contacting customers to arrange payment schedules.
• Perform daily bank deposits.
• Process over-the-counter lubricant sales.
• Cardlock inventory fuel movements.
• Cardlock administration.
• Ensure supplier invoices are processed accurately and on time.
• Prepare progress reports to ensure processes are in control.
• Contribute to the month-end process.
• Complete inventory counts and re-orders as needed.
• Work with contractors to ensure proper paperwork on file.
• Work with customers to maintain and update TSSA inspections.

Other:

• Provide backup support for colleagues when required.
  • Back up for dispatching
  • Learn truck reports and Bulk Plant balancing
• Other duties may reasonably be required

EDUCATION & SPECIALIZED KNOWLEDGE:

• High school diploma.
• 2+ years of experience in an administrative/clerical role and accounts receivable and
  collections experience is required.
• The ability to communicate fluently in English and French is required.
• Previous dispatching experience is an asset.
• Someone who shares our company values.
• Proven ability to work with minimal supervision and exceed expectations.
• A high degree of proficiency in the use of Microsoft Office Suite.
• Exceptional communication and negotiation skills, both verbal and written, and on the telephone.
• Accuracy and attention to detail.
• Strong ability to multi-task and juggle competing deadlines and multiple priorities in a very fast-paced environment.
• Ability to speak and write in both French and English is an asset.

WHY JOIN THE MACEWEN TEAM?

• Learn and collaborate with the best in the industry.
• Supportive colleagues and leaders who are passionate about providing exceptional service.
• Competitive compensation package.
• 3 weeks vacation to start.
• Complete benefits program including health, medical, dental, and life insurance.
• RRSP plan with Company match from day one.
• “The perks” include employee gym membership reimbursement, discounts on motor fuels at our service stations, and purchases of equipment and heating oil.

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OUR CORE VALUES:

It is important to us that when you consider a new opportunity, you understand a little about the company, its history, and its values. It is important to us that our values fit with yours, then everyone wins. Our Core Values are the cornerstone of who we are as a company, and what we value. We hope that our Core Values speak to you and what you value.

• Customers First - We exist, first and foremost to serve our customers. They must be at the heart of all the decisions we make.
• Long-Term Focused - We value long-term success over short-term gains.
• Respect Each Other - Each person with whom we work, communicate, and do business is valued and treated with dignity and respect.
• Do The Right Thing - We stand by our word and do what's right.
• Own It - We are encouraged to be entrepreneurial and make decisions as if the business were our own.
• Ever Evolving - We embrace positive change and always seek to improve.

Before an offer of employment can be extended, a minimum of two business references will be required and candidates must complete a criminal record check.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Please notify Human Resources if you wish to receive this job posting in a different format or if you require any other accommodations during the recruitment process.

We are an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Humans ultimately make final hiring decisions. If you would like more information about how your data is processed, please get in touch with us.