Job Description

Posting number: 2600439

Department: Department of Human Services

Division: Fin, Quality, & Support Svcs

Job classification: Customer Service Representative - Human Services

Posting type: Open

Categories: Administrative Assistant, Health Services, Mental Health, Social Services, Customer Service, Community and Social Services

Summary

Due to the sensitive nature of this role, additional background checks may be required, including a Government Program Fraud check and Child Welfare Abuse & Neglect database (TRAILS) check.

We are looking for a passionate, customer-focused individual to be the welcoming face of our lobby!

In this front-facing, high-energy role, you’ll engage directly with community members from "all walks of life" by providing clear information, scanning and processing documentation, and helping customers connect to essential resources. If you excel at staying calm under pressure and bring strong communication and de-escalation skills, this is the place to shine.

You’ll also have the exciting opportunity to cross-train, allowing you to expand your skills and impact even further. Bilingual abilities are a plus, but we welcome ALL applicants who are eager to help others and thrive in a team-driven, fast-paced environment. If you enjoy making a difference and want a role where every interaction matters, we encourage you to apply today!

Hiring Range: $37,800.00 - $40,800.00 annually

Anticipated Hiring Rate: $39,613.60 annually

This position has an anticipated work schedule of Monday – Friday from 7:30 AM – 4:30 PM or 8:00 AM – 5:00 PM

BILINGUAL STIPEND AVAILABLE

Please be advised this position may close without advance notice, should we receive a sufficient number of qualified applications.

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Provides customer service, information, and administrative support to Department of Human Services (DHS) clients and the public. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function.

Examples of duties

• Provides customer service, information, and intervention to DHS clients and the public; answers questions, responds to complaints, refers and directs clients entering DHS for appointments, receives applications for services, and provides general guidance on department programs. May greet and assist visitors and ensures the public entering DHS receives necessary direction.
• Conducts client intervention using multiple CBMS screens to assist clients directly with problem resolution to program areas.
• Communicates via phone and e-mail with appropriate personnel to facilitate client intervention in conjunction with program-based needs.
• Issues Electronic Benefits Transfer (EBT) cards for assistance programs as assigned; resolves EBT account problems as needed.
• Provides information on housing, rent rebate, and other community agency referrals based on client need.
• Receives incoming monies to the department, issues receipts for payments, and removes overpayment amounts as directed by Finance as assigned.
• Reads and discerns case comments and communicates appropriately with a variety of clients.
• Assures quality control of client applications for program services; provides dated receipts and customer service response forms for quality assurance of service provision.
• Ensures files and incoming unit mail are distributed accurately to appropriate personnel.
• Reads, understands, and complies with agency letters and department policies and procedures as related to regular job duties and tasks.
• Diffuses hostile client interactions; may direct lobby traffic when emergency situations arise.
• Performs other duties as required.

Supervision Exercised: This classification does not supervise or direct others and has no supervisory authority.

Supervision Received: Receives Direct Supervision: This classification normally performs the duty assignment after receiving detailed instructions as to methods, procedures, and desired end results with little room for deviation. Frequent direction, guidance, and coaching from supervisor is expected.

Qualifications

Knowledge, Skills & Abilities

• Working knowledge of personal computer systems and computer programs.
• Working knowledge of Microsoft Office programs preferred.
• Ability to perform basic mathematical functions.
• Ability to learn and proficiently use multiple computer programs to provide accurate customer service.
• Ability to use standard office equipment including computer, fax machine, copier, and telephone.
• Ability to perform multiple tasks in a highly stressful and high-volume work environment.
• Ability to provide excellent customer service. Ability to interact with difficult and potentially hostile clients.
• Ability to efficiently plan, schedule, and organize in a detail-oriented work environment. Ability to assess situations and make prudent and appropriate decisions; ability to apply conflict resolution and problem-solving skills.
• Ability to work effectively with co-workers, DHS personnel, and clients; ability to communicate effectively both verbally and in writing.
• Maintain regular and punctual attendance.

Required Education & Experience

• High school diploma or equivalent education.
• Two years of customer service experience.
• Associate’s degree or higher may substitute for the required experience.

Preferred Education & Experience

• Experience in a human services agency.
• Bilingual proficiency in Spanish and English.

Pre-Employment Requirements

• Must pass conditional post offer background investigation and drug screen.

Supplemental information

Duties are performed in a high-volume work environment with exposure to clients in stressful situations.

The classification specification above is intended to describe the general nature of work, key responsibilities, and minimum qualifications. Minimum qualifications reflect the baseline experience required for the classification. Departments may establish additional or preferred qualifications to address operational needs, assignment complexity, and specialized functions, provided such qualifications are job-related, consistent with the intent of the classification, and as approved by the Human Resources department. Specific job assignments, duties, education, experience, licenses/certifications, and working conditions may vary based on the department or office's needs and the requirements of the assigned position. Changes to this classification specification may only be made by the Human Resources Department.