Job Description

Posting number: 202600212

Department: Public Utilities - Customer Service

Job classification: CUSTOMER SERVICE AGENT (CD)

Posting type: Open

Categories: Administrative Assistant, Customer Service

Summary

General Description: This is a clerical position. The incumbent receives and researches inquiries and/or payments related to County services. Depending on the position level and the department, Customer Service Agents perform tasks with a range of difficulty from routine to complex.

Organization: The Customer Service Agent position is part of Hanover County’s Career Development Program (CD). The Customer Service Ladder has three (3) levels ranging from Customer Service Agent I to Senior Customer Service Agent. Incumbents report to a Customer Service Supervisor/Manager or an Office Supervisor. Senior Customer Service Agents may serve as workflow leaders to lower level Agents and/or clerical staff.

Essential Functions: duties may vary based on area of assignment

• Receives and processes inquiries and/or payments from the public.
• Reconciles payments and prepares bank deposits, invoices, etc.
• Researches and corrects payments histories and/or customer computer records.
• Schedules appointments as needed.
• Uses a computer to enter data, find information and/or adjust files.
• Performs related work as assigned.

Additional Essential Functions – Public Utilities

• Answer, research and resolve utility customer questions/problems in person, over the telephone, and by email.
• Assist utility customers with Public Utilities’ website for making payments and finding information on utility rates, fees, and policies.
• Prepares and analyzes utility customer billing data.
• Manages utility customer accounts, including: move-in process, move-out process, disconnects, and distribution of service orders to operations staff.
• Ability to demonstrate considerable tact and patience when dealing with the public.
• Explains billing process to new and existing utility customers.

Working Conditions:

• Hazards

1. None Known

• Environment

1. Office

• Physical Effort

1. Minimal

• FLSA

1. Non-exempt

Knowledge, Skills and Abilities: Ability to interact positively with the public is required. Excellent oral and written communication skills. Computer literacy or skills preferably in Microsoft Office computer programs is desired. Basic knowledge of records maintenance and ability to maintain general office records. Ability to establish and maintain effective working relationships with County officials, employees and the general public.

Education, Experience and Training: High school or equivalent required with at least one (1) year customer service experience preferred – OR – Any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable. Higher levels on the Career Ladder require additional education, experience and training.

Special Conditions:

• Criminal Records Check, including fingerprinting
• Twelve-month probationary period
• CPS (Child Protective Services) Check – DSS, CSB, Community Resources and Court Services only
• Mandatory Participant in the Citizen Emergency Response On-call Plan (DSS ONLY)

Supplemental information

Starting Salary for Customer Service Agent I (CD) - $39,149

Starting Salary for Customer Service Agent II (CD) -$41,106

Starting Salary for Customer Service Agent III (CD) -$44,837