Job Description

Join our exciting & dedicated team at Vallen as a Customer Service Representative (CSR). In this position, you will work at a customer location and are responsible for providing exceptional service to Vallen's customers by purchasing products, goods, and materials that meet the organization's exceptional standards of price, quality, timing, and reliability of supply.

Essential Job Duties and Responsibilities:

• Works to ensure the accuracy of shipments to the customer.
• Assist with the VMI customer space/placement, sets up the appropriate area to receive shipment of material and stocks product in the customer's designated area.
• Scans barcodes at customer site to generate customer orders.
• Perform VMI functions at vending point of use areas: loading, receiving and minor repairs or changes, including mandatory communication with direct supervisor and the sales team.
• Maintains awareness of min/max, reorder point/quantity and reports observations back to managements.
• Recommends changes to the customer inventory levels based on usage.
• Ensures that bar code labels are up to date and legible for scanners to read and advised management when new barcode labels are needed.
• Assist in the annual inventory (cycle) counts on consigned
• Presents information and respond to questions from clients, customers, and managers.
• 5S all VMI Point of Use areas.

Perform procurement activities to ensure the customer's current and anticipated demand for products and materials (stock and/or non-stock, or spot buy) are met and in alignment with Vallen's purchasing strategies.

• Assess existing orders to determine action for expediting or de-expediting for optimal delivery.
• Place purchase requisitions and vendor purchase orders.

Research, assess, and make recommendations for vendors and/or specific items of request to ensure they comply with specifications and meet the customer's quality, pricing, and delivery standards.

Monitor the quality and timeliness of products and materials supplied; may coordinate the return of damaged goods and/or replacement items.

Follow-up on the status of purchase orders with vendors to ensure timely delivery; and communicate status of orders with customers.

Communicate with vendors to resolve problems with timeliness and product quality.

Maintain and cultivate relationships with one or more suppliers, vendors, and assigned customers.

Research and resolve account payables nonconformance with suppliers.

Identify opportunities for and document customer cost savings.

Follow all Vallen and customer Standard Operating Procedures.

Adhere to operating practices; ensure worksite is professional, clean and neat always.

Perform other duties as assigned.

Qualifications

Job Qualifications:

• High school diploma or equivalent. 1+ years of experience in the field of Procurement preferred.
• Excellent customer service.
• Computer skills and aptitude to learn the various Enterprise Resource Planning (ERP) and Inventory Management applications.
• Self-starter with the ability to work independently.
• Strong attention to detail and accuracy.
• Demonstrated strong attention to detail, organizational and execution skills.
• Proficiency with MS-Office products.
• Strong verbal and written communication skills.
• Willing to learn

Work Environment & Physical Demands:

• Long periods of time working on a computer and performing repetitive key-boarding activities.
• Work may be in a manufacturing environment and could have exposure to dirt, smoke, heat, cold, etc.
• Safety protection may be required while in the customer's facility (hand, foot, and eye or other as dictated by the customer's safety protocols).
• Overtime hours may be required with little advanced notice.
• While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk. The employee may be required to occasionally lift and/or move up to 25 lbs. Specific vision abilities required by this job include close vision, ability to adjust focus, and may require the ability to distinguish color.