Job Description

Posting number: 190929

Department: Department of Social Services

Division: Child Support Enforcement

Job classification: Administrative Specialist II

Posting type: Open

Categories: Administration, Administrative Assistant, Social Services, Human Services, Community and Social Services

Do you have a passion to provide meaningful contributions to your community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of South Carolina's children, families, and vulnerable adults? If so, the SC Department of Social Services has the right job opportunity for you!

Job Duties:

• The CSS Administrative Specialist II perform general administrative duties for attorneys and child support specialists for the Child Support Services Division.

• Provides clerical support to teams in court by checking in customers, copying documents, notating dockets with attendance information and recording outcomes. Organizes files. Reviews orders to be filed and ensure all necessary documents are present and in order. Files orders with Clerk of Court

• Completes quality assurance checklist for orders. Reviews paternity, support, or modified orders, and financial obligation entered for accuracy and completeness and that medical insurance was addressed on each order

• Processes Administrative process pleadings - print, sign, and copy pleadings. Sends stamped pleadings to sheriff's departments, and court appearance letters to Custodial Parents

• Scans orders and files received from Administrative process, Rule, and Judicial hearings into OnBase mail system. Ensure documents scanned into the correct electronic file

• Ensures personal identifying information (Pll) is properly used, accessed, gathered, shared and disposed; protects the agency networks and applications by safeguarding systems, equipment, and data

• Processes faxes and virtual conference participation authorization forms. Notes in PACSS receipt of documents, scans documents into OnBase, forwards to case managers

• Establishes and maintains documents on computer using Palmetto Automated Child Support System (PACSS), Word, Excel, Outlook. Aids staff with maintenance of office equipment, vehicles, and supplies when requested. Organizes and stocks common work areas. Manages and maintains office supplies

• Receives mail from mail-room staff and/or post office. Notes in PACSS when certified documents are received and forwards documents to staff. Scans documents as needed

• Performs Red Cross shelter duty

• Other duties as required

Examples of duties

A High School Diploma and two (2) years of clerical experience.

An Associate Degree or higher may be substituted for the required work experience.

Qualifications

Selected positions may require the ability to type at a corrected rate of 35 words per minute.

Supplemental information

This application for employment with the SC Department of Social Services must be completed in its entirety. A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole. "See Resume" is not acceptable information for the completion of any part of the requirements of this application. If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers.

Must have valid driver's license; be able to lift at least 35 pounds. Must have good insight and initiative in responding to changing conditions.

If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.

The South Carolina Department of Social Services offers an exceptional benefits package that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

DIVISION: Child Support Services Richland County