Job Description

Posting number: 11191

Department: County Clerk

Job classification: Manager, Criminal Courts - County Clerk

Posting type: Open

Categories: Administration, Court Administration, Management, Miscellaneous

Summary

Provides management of the daily operations of the Criminal Courts Division while ensuring timely, accurate and professional services to the courts, private attorneys, District Attorney's office and the public. Manages personnel with direct supervision of three Assistant Managers. Oversees project development activities; implements new or expanded departmental policies and procedures; directs office procedural tasking; and ensures office compliance with departmental and county policies as well as state and federal laws. Oversees the Judicial Compliance Office. Assists in the development and administration of the department's budgets. Recommends hiring, disciplinary actions, promotions and terminations. Represents County Clerk's office at various meetings, functions and conferences.

Examples of duties

1. Manages the daily operations of the Criminal Courts Division.
2. Ensures compliance with all rules, statutes and standards for case filing, electronic filing, indexing, accessing and restricting access through extensive research and monitoring of changes.
3. Prepares annual budgetary input for Criminal Courts Division and assists in the preparation of all County Clerk estimated revenues.
4. Directs the daily activities of Assistant Managers.
5. Resolves Personnel issues up to and including third level discipline with recommendations for further actions. Participates in the County Clerk Discipline Review Committee.
6. Interviews applicants and makes recommendations for hiring and/or promotions.
7. Coordinates the submission of subordinate performance appraisals through validating accuracy, developing feedback and setting goals.
8. Coordinates the archiving of documents retained by this office for permanent storage and irretrievability.
9. Represents the County Clerk's office at various county meetings, state and national conferences.
10. Develops a career path for entry level employees with corresponding training procedures and manuals.
11. Reviews and evaluates current case and document management, cashiering, indexing and automated systems for future requirements and system efficiencies.
12. Establishes and maintains communication with other County, State, Federal and Municipal agencies.
13. Monitors fee collections, cash bond transactions and other cash transactions.
14. Provides trend analysis for document type filings, fee increases, data usage, annual filings, external changes affecting filings, and potential revenue sources.
15. Reviews, researches and tracks proposed legislation. Provides estimated fiscal impact and recommends implementation of new policies to comply with newly enacted legislation.
16. Develops reporting standards and formats for various entities including the County Clerk, County Criminal Judges, Justices of the Peace, the County Auditor, the Office of Court Administration and the County Administrator.
17. Monitors compliance with Art. 103.0033, Code of Criminal Procedure. Ensures all elements are detailed for audit by State Comptroller.
18. Monitors Omnibase reports, submissions and closures. Researches discrepancies.
19. Assists in establishing collection goals for cases with delinquent accounts in which sentences were imposed before and after implementation of collections program.
20. Creates reports and documents all actions taken in the collection of delinquent accounts. Reviews status and progress reports for trends and problem resolution.
21. Ensures the confidentiality of personal information on applications by monitoring the micro-imaging and eventual destruction of applications.
22. Participates in continuing education for collection professionals and establishes high standards in subordinates. Secures continuing education and training for subordinates as needed and as available.
23. Performs all related duties as assigned.

Qualifications

• Bachelor’s degree or equivalent experience in lieu of degree.
• Minimum of five (5) years office/customer service experience including three (3) years in a supervisory/management capacity .
• Master’s degree may substitute for two (2) years of the required experience.
• Intermediate to Advanced knowledge of Microsoft Office programs, including Word, PowerPoint, Outlook, and Excel (pivot tables and charts).
• Display excellent verbal and written communication, presentation skills, and demonstrated effective leadership and organization.

Supplemental information

While performing the duties of this position, the incumbent is regularly required to sit, stand, walk, bend, stoop, climb, lift, push and pull. Use of a motor vehicle is required to perform the essential duties of this position.