Job Description

About Business:

Adani Group: Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG rated businesses, it is the only Infrastructure Investment Grade issuer in India.

Adani Sportsline: Established as a key player in the sports ecosystem, Adani Sportsline is committed to building a sustainable and thriving sports culture in India. Through its diverse portfolio, it supports and nurtures talent across multiple sports. With a vision to elevate Indian sports globally, Adani Sportsline has launched initiatives like Garv Hai to empower athletes and has established successful franchises like the Gujarat Giants. Staying true to the Adani Group's philosophy of "Growth with Goodness," Adani Sportsline is driving community engagement, inclusivity, and excellence in sports through strategic investments and partnerships. 

JOB PURPOSE

This role is responsible for providing essential support to the operational functions of the company's sports properties, assisting with logistics, planning, and coordination to ensure the smooth execution of sports events and activities.

Sports Operations Support - O5

Logistical Support and Planning:

• Assist with the planning and execution of logistics for sports events, including travel, accommodation, and on-site requirements.
• Support the operations team with inventory management, ensuring that all equipment and supplies are accounted for and transported efficiently.
• Help coordinate local logistics, such as food vendors and ice bath arrangements, to meet the needs of athletes and teams.
• Develop a logistics playbook that outlines best practices for event transportation, accommodation, and on-site coordination to ensure consistency across all events.
• Establish partnerships with local businesses to provide high-quality food options and recovery services, such as ice baths, for athletes at competitive rates.

Stakeholder Engagement and Coordination:

• Facilitate communication and coordination with internal stakeholders, such as the legal, finance, and technical teams, to support operational activities.
• Provide clerical and administrative support to the operations team, aiding in the management of contracts and vendor relations.
• Set up regular check-in meetings with internal stakeholders to update on logistical planning progress and gather input for operational decisions.
• Develop a centralized document management system to streamline contract handling, agreement processing, and vendor communications.
• Provide training to the operations team on best practices for stakeholder communication and relationship management.

Logistical Planning and Support:

• Assist with coordinating local logistics, such as arranging food vendors and ice baths, to meet the needs of athletes and teams.
• Provide on-the-ground support during events, addressing any logistical challenges that arise.
• Utilize project management software to create detailed timelines and checklists for sports event logistics, ensuring nothing is overlooked.
• Establish a rapid response team to handle last-minute logistical issues, ensuring they are resolved quickly and efficiently.
• Engage with local authorities and service providers to ensure all event logistics comply with local regulations and standards.

Administrative and Clerical Assistance:

• Perform administrative tasks such as record-keeping, inventory tracking, and documentation to support the operations team.
• Assist with the preparation of reports and presentations for internal and external stakeholders.
• Introduce automated systems for routine administrative tasks, such as scheduling and data entry, to increase efficiency and reduce errors.
• Develop a standardized format for reports and presentations that reflects the organization's branding and professional standards.
• Implement a knowledge management system to preserve institutional memory and ensure continuity in logistical planning and execution.

Event and Team Support:

• Contribute to the organization and flow planning of events, ensuring a smooth experience for consumers, players, and VIP guests.
• Assist with team engagement activities, such as dinners and motivational events, to foster team spirit and unity.
• Design a seamless event flow that enhances the experience for all attendees, including clear signage, accessible facilities, and well-trained staff.
• Collaborate with the team management to organize engagement activities that align with the team's values and objectives, contributing to a positive team culture.
• Establish a feedback loop with athletes, teams, and VIP guests, post-event to gather insights for continuous improvement in event and team support services.

KEY STAKEHOLDERS

Internal Stakeholders:

• Sports Operations Support Team
• Legal
• Finance
• Marketing
• Commercial

External Stakeholders:

• Local Vendors
• Service Providers
• Sports Teams
• Athletes
• Government Authorities

Educational Qualification:

Bachelor's degree required; additional qualifications in sports management or related fields are beneficial.

Work Experience:

At least 5-6 years of experience in a support role within sports operations or event management. Strong organizational skills and the ability to manage multiple tasks simultaneously.

Preferred Industry:

Experience in the sports industry or a related field, with a focus on operational support and logistics management or having military/sports background.