The purpose of this position is to provide an accurate and reliable full Credit Control function reporting to the Admin Team Leader; to process, and record data pertaining to all creditors, and to keep financial records complete and up to date. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. Checking the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other divisions / departments.

To perform this job successfully, the appointed individual must be able to perform each essential duty / key performance area satisfactorily. This list of key performance areas is not exhaustive and may be changed / supplemented to accommodate business needs from time to time:

• Responsible for the accurate and timeous execution of the following creditors accounting functions:
  • Creditors book
  • Processing and verification of invoices on Kerridge/Drive
  • Preparation of reconciliations (for internal and external use)
  • Supplier liaison
  • Preparation of relevant third party and inter-company documentation for National Branch
  • Preparation of EFT requests and cheque payments

• Compute, classify and record numerical data to keep financial records complete and up to date:
  
  • ensure figures, postings and documents entered into the system is done correctly, is accurate and proper codes were used – this data could be in hard copy or on electronic database.
  • classify, record, and summarize financial data to compile and keep financial records, using journals, ledgers and / or computers.
    perform routine and ad-hoc calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records.
  • debit, credit and total accounts on spreadsheets and databases as per provided specialized system(s).
  • Issue invoices, account statements and other financial statements according to procedures.

• Ensure accuracy of figures, calculations and postings pertaining to business transactions recorded by departments.

• Access computerized financial information to answer general queries as well as those related to specific accounts.

• Drive customer service excellence & ensure good relations and communication with internal and external customers and suppliers; ensure requested information is communicated timeously and accurately to other departments / branches.

• Ensure the company complies to and that own actions are in line with best practice principles and company policies. General assistance with varied financial functions and responsibilities in the department as and when required.

• Responsible to ensure sound and efficient administrative processes are followed and upheld (typing and formatting of various documents, faxing, filing, scanning, and emailing of documents, preparation of Excel spreadsheets and reports, etc.)

The requirements listed below are representative of the knowledge, skills, education / training, and experience required for this position. Full detail available upon request:

• Education / Training: Grade 12 / Matric plus relevant tertiary qualification and / or experience

• Experience: Proven and relevant experience and success in a similar position; minimum of 2 years’ experience.

• Knowledge Requirements:
  
  • Working knowledge of relevant legislation
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
  • Knowledge and experience working on Kerridge.
  • Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
    Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
  • Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

• General:
  
  • Strong analytical ability, strong attention to detail
  • Must be proactive; must have the ability to see a project through from start to finish.
  • Highly developed prioritising and multi-tasking skills; strong sense of urgency; systematic and structured approach to problem solving and decision-making; must be able to function effectively under pressure and still effectively contribute to broader goals and deliverables of team.
  • Strong administrative ability; very organized and structured approach to completion of tasks and adherence to deadlines
  • Ability to work with little or no supervision and still complete tasks timeously; enthusiastic, self-motivated and can use own initiative and assume responsibility for own actions; deadline and results orientated.
  • Ability to interact with senior management, excellent communication skills with people at all levels in an organization.
  • Very strong verbal English communication skills
  • Impeccable, friendly, and professional telephone manner and in general when dealing with suppliers.
  • Must have excellent work ethic – honest, reliable, hardworking, dedicated, takes pride in work carried out.
  • Must be computer literate and have advanced / expert skills in MS Outlook, Word, and Excel.