Posting number: PMA 02213 09/26
Department: Department of Natural Resources
Division: Colorado Parks & Wildlife
Job classification: Program Assistant II
Posting type: Open & Promotional
Categories: Administration, Administrative Assistant, Clerical & Data Entry, IT and Computers, Law Enforcement, Professional, Parks and Recreation, Parks, Safety, Customer Service, Project Management, Records Management, Communications, Office and Administrative Support, Program Management, Database Administration, Wildlife
Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.
We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.
Our Mission is to perpetuate the wildlife resources of the state, to provide a quality state parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorado's natural resources.
The Research, Policy and Planning branch supports implementation of Colorado Parks and Wildlife’s mission through formulating public policy and conducting research. The branch establishes and maintains close working relationships with local, state, federal, and interstate governmental agencies, private wildlife/park agencies, constituent groups and other interested parties to facilitate their involvement in the development, modification, and implementation of the Division’s Strategic Plan and programs.
The position exists to provide administrative and technical support to the Parks and Wildlife Commission (PWC) and the Assistant Director for the Policy and Planning branch. The Commission is statutorily responsible for licensing requirements and for the promulgation of rules, regulations, and orders concerning parks and wildlife programs. The Commission meets 8-12 times per calendar year, usually for two-day long meetings held in various locations throughout the state. These meetings are hybrid meetings providing access for both in-person and virtual attendees and this position works across CPW Sections and Units to provide information about commission meetings including planning, logistics, PWC agenda creation, material distribution, and coordination of meetings.
Coordinates Commission meetings, including managing the process for scheduling and developing draft and final agendas, working with internal and external stakeholders to coordinate specific agenda item timing, and communicating with staff, commissioners, and the public about meeting agendas and other logistics. This includes all associated documentation and website changes needed for meetings to run efficiently. Uses judgment to establish Commission meeting agendas based on correspondence with staff, the Executive Management Team - including the Director of Colorado Parks and Wildlife - the Chair of the PWC and considers agenda item importance and timeliness to help determine agenda item placement (e.g., action items vs. information items; items needing to go through the rulemaking process, etc.). Manages the process for requests to speak during a PWC meeting from members of the public; communicates with presenters on behalf of CPW leadership and the Commission. Determines appropriate venues for meetings, negotiates and contracts for set up with hotel/meeting site for catering and equipment (e.g., microphones, recording equipment, etc.) needs. Assists CPW teams in the establishment of the Commission’s annual calendar of public meetings and ensures meetings meet statutory requirements (e.g., hosting at least two meetings per year west of the continental divide) and ensuring dates do not conflict with major CPW events. This position also handles the arrangements and social events for meetings in coordination with Regional staff, helps set up and take down meeting technology, and assists staff through Zoom and Google Chat throughout meetings. Responsible for ensuring all Commission equipment and materials are brought to Commission meetings which includes towing the equipment trailer. This position also oversees and facilitates decision processes and voting during Commission meetings, corresponding with the Chair and other Commissioners, as well as CPW’s Director and Policy team.
The position functions independently when managing the cost center and overall operations for the PWC. This position serves as the point of contact for all Commission-related budget inquiries and budget related tasks and regularly works with Financial Services staff to process payments and ensure the Commission budget is managed appropriately. This position is responsible for the day-to-day financial and operational management of this cost center, ensuring travel, overall meeting costs, supplies, and other expenses do not exceed allocated budget in addition to ensuring that agency leadership is aware of issues and opportunities to facilitate timely and direct communication with Commission members. This position applies knowledge of CPW protocols and operations when resolving customer concerns, requests for information, and responding to constituents on behalf of the agency and/or Commission. Reviews, processes and approves all Commissioner reimbursements. Determines and ensures validity of reimbursement requests and purchases and ensures compliance with State Fiscal Rules, Division Administrative Directives and other directives (e.g., Out of State Travel). Ensures travel, overall meeting costs, supplies, and other expenses do not exceed allocated budget. Identifies and contracts vendors for audio support, catering, venues, etc. Manages financial data entry in CORE, SARA and One Card credit cards. Creates and maintains accounting reports and files as needed.
The position provides technical and executive level support functions to the Parks and Wildlife Commission. Establishes processes to keep the official Commission meeting records (record meetings, take notes, establish official minutes, respond to Open Records requests, etc.) based on statutory requirements for operation of Commission. Determines what actions taken by the Commission are “official actions” for purposes of inclusion in official meeting minutes. Track and delegate requests from the CPW Commission, Director’s Office, staff and other constituents. Manages communication sent to the Commission including but not limited to: routing Commissioner’s, CPW Director, or other parties as appropriate to one another, maintaining records of correspondence while also ensuring concerns are addressed appropriately and in a timely manner. Uses judgment to determine those matters which require responding quickly to requests; and determine if the issue is politically sensitive and needs immediate attention. Also responds on behalf of the Commission in writing via e-mail or memo Commission requirements in order to ensure the public understands proper protocol for getting issues before the Commission. Assists in developing and coordinating New Commissioner Orientation and onboarding processes - including iPad use and travel reimbursements - for new Commissioners as outlined in Administrative Directives. The Commission Coordinator works closely with the Assistant Director of the Policy and Planning Branch to develop guidelines, work processes, and procedures to facilitate efficient, user-friendly, easily accessible forms and information for the staff and commissioners as needed. This position disseminates information about Commission meetings, policies and procedures and maintains updated information to commissioners and staff.
The individual in this role performs technical and executive assistant support functions for and regularly meets with the Assistant Director of the assigned branch. This role prepares a variety of documents including, reports, procedures and spreadsheets. Assists with other administrative tasks as needed.
This position is responsible for providing the information necessary to keep staff and constituents better informed about the development of policy and regulations by the Commission and how they are working to manage parks, wildlife and outdoor recreation programs administered by the agency by developing and maintaining the Commission website and Google Drive. This position is also responsible for management of the public website including but not limited to monthly Commission webpages, public notices of meetings, etc. This is a critical element to the Commission’s ability to keep the public informed pursuant to all Open Meetings requirements and involves direct communication with the public associated with any additional information. This position is also responsible for management of the Commission’s Google drive information.
At least five (5) years of professional work experience in an office support role, at least one year MUST have included experience supporting policy, regulations, boards and commissions, public involvement or planning work.
A combination of related education and/or relevant experience in an office support role, at least one year MUST have included experience supporting policy, regulations, boards and commissions, public involvement or planning work equal to five (5) years.
Please note: The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine this. “See Resume” statements on the application will not be accepted. In addition, part-time work will be prorated.
Class Code: PROGRAM ASSISTANT II
It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. We are committed to increasing a “Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a “Colorado for ALL” drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at dnr_hr_employeebenefits@state.co.us.
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request accommodation, please contact our Benefits Specialist at dnr_hr_employeebenefits@state.co.us at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.
DNR uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues.
Serve the needs of the State of Colorado through a number of subdivisions. The Colorado Judicial, Legislative, and Executive branches form the government for the State of Colorado. "A Career should be about believing in what you do and making a positive impact on your community. That is a career that makes you proud; that is a career with distinction."- Mary Mullarkey, Chief Justice of the Colorado Supreme Court.
