Job Description

Division: Corporate Services

Job Status: Full Time

Number of Positions: 1

Hours of Work: 35 hours/week, Monday to Friday, 8:30am to 4:30pm

Wage Rate: $25.93 - $30.93 per hour

Posting Date: Tuesday, October 13, 2026

Closing Date: Sunday, October 25, 2026

About Us

The County of Lambton is located in Southwestern Ontario, nestled along Lake Huron and the St. Clair River, next to the state of Michigan and is home to a diverse and welcoming population of approximately 128,000 residents.

The Corporation of the County of Lambton is one of the area’s largest employers with approximately 1,300 employees. The County’s seven divisions deliver hundreds of services and programs to our residents, such as emergency medical services, provincial offences court, three long-term care homes, 25 library branches, three museums, an art gallery, archives, public works, public health services, social services, planning and building services.

We are committed to sustainability, economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with our municipal and community partners.

About the Role

Reporting to the Supervisor of the Court Services Department, the Court Support Clerk provides administrative and clerical support for court proceedings and the court administration office as assigned on a rotating basis. The Court Support Clerk provides customer service to the public, justice stakeholders, legal profession and law enforcement agencies and carries out the assigned / delegated statutory functions of the “Clerk of the Court” for all Provincial Offences under the jurisdiction of the County of Lambton.

Job Duties and Responsibilities

Court Administration:

• Provide courteous, accurate and timely customer service to the public and justice stakeholders by responding to inquiries and communicating case information.
• Laise with justice stakeholders to support on court operations and provide procedural and legislative information.
• Review forms and supporting documentation for completeness and compliance with Provincial Offences Act requirements.
• Exercise statutory Clerk of the Court authority under the Provincial Offences Act, including conviction reviews and application determinations.
• Provide administrative support services to the judiciary, including vetting and processing documentation for intake-court.
• Maintain office filing system for provincial offences documentation and according to TOMRMS and MAG retention schedules.
• Receive, review, count, record and perform accurate and timely data entry of all Part I, Part II and Part III Provincial Offences Act (POA) charges in the CAMS and ICON systems. Review and audit uploaded charge data daily.
• Collect and process POA fine revenue and other court-related payments, operate POS equipment, issue witness payments, and reconcile cash, floats and daily deposits.
• Act as the Exhibit Custodian to log and secure exhibits tendered and record and contact parties for pick up after completion of proceedings.
• Process MTO requests and information related to driver records, audits, and licence suspensions.
• Perform Commissioner for Taking Affidavits duties
• Use knowledge of Provincial Offences Act, court proceedings and procedures and information available in ICON and CAMs to investigate and resolve issues and complaints. Refer complex matters to Supervisor.
• Process transcript requests and requests for POA court files and documents in accordance with Ministry of Attorney General (MAG) policies and procedures.
• Manage appeal and OCJ file processing and review ICON reports for accuracy.

Court Scheduling and Court Monitoring:

• Receive and process requests for Part I and Part II, Provincial Offences Act Trials and Early Resolution.
• Schedule trials in accordance with the approved Master Court Plan, judicial direction, and within OCJ established timelines.
• Maintain trial scheduling records, consult witness availability, and prepare and distribute Notices of Trial.
• Schedule Early Resolution Meetings and appearances; prepare and distribute related notices.
• Coordinate interpreter services for trials and Early Resolution Meetings; verify and process related documentation and invoices.
• Prepare and distribute pre- and post-court POA dockets to stakeholders.
• Perform pre-court file preparation; review matters, schedule trials and forward documents for judicial review.
• Conduct pre-court testing and ensure the effective operation of digital court recording systems, courtroom technology, videoconferencing equipment, and related software to support in-person, virtual and hybrid proceedings. Troubleshoot and resolve technical issues as required.
• During court proceedings, simultaneously perform the duties of Zoom Clerk for virtual proceedings, Court Clerk for procedural and administrative support, and Court Monitor to record and maintain detailed and accurate log of court proceedings using digital court recording systems and software.
• Prepare, process, and distribute court orders, warrants, summonses, and related documents.
• Receive, record, label, and maintain exhibits tendered as evidence during court proceedings in accordance with established court procedures.
• Record statistical information in ICON to support court utilization measurement and reporting.
• Perform post court-administration, including updating court records in ICON, balancing fines, and processing follow-up documentation.

Collections and Enforcement Administration:

• Maintain CAMS and ICON data integrity by interfacing records, auditing data and reconciling discrepancies.
• Administer payment plans and Extension of Time to Pay applications, communicate outstanding balances and remove enforcement actions where applicable.
• Manage case submissions and withdrawals with collection agencies and ensure accurate information transfer.
• Prepare and distribute overdue fine notices.
• Administer enforcement of court orders and legislative requirements, including driver’s license suspensions, collection agency referrals, tax roll additions, writs of seizure and sale, garnishments and Certificates of Default and debtor investigations.

General:

• Incumbents must keep up to date on all relevant legislation (i.e. Provincial Offences Act, Courts of Justice Act, Administration of Justice Act, Occupational Health & Safety Act), court procedures, collective bargaining agreements, County Policies and Procedures, etc. ensuring that these are implemented as prescribed.
• Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the position's Physical Demands Analysis

These describe the general nature and level of work being performed by incumbents in the classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.

What We Are Looking For

Credentials Required

Minimum Formal Education

• Community College Diploma/Certificate in Court Support Clerk, Law Clerk, or a related field and/or demonstrated equivalent on the job experience.

Experience

• Two years of related experience as designated Clerk of the Court, legal, or Provincial Offences experience.
• Demonstrated knowledge of Provincial Offences Act and other related legislation and the ability to apply pertinent procedures, rules, statutes and regulations for court administration.
• Exceptional organizational skills and attention to detail with the ability to set priorities and multi-task in a fast-paced and formal environment with minimal supervision.
• Ability to communicate effectively, both in written and verbal format with clarity and professionalism. Proficiency in the French language would be an asset.
• Excellent interpersonal and customer services skills, with the ability to maintain confidentiality, exercise sound judgment, build strong professional relationships and engage diplomatically and discreetly with diverse individuals, professionals, and agencies, including challenging or contentious situations.
• Experience in a computerized environment and demonstrated knowledge of the Integrated Court Offences Network (ICON) system and the Court Administration Management System (CAMS).
• Proficient in the use of Microsoft Word, Excel, Outlook, Zoom, and case management software.
• Demonstrated ability to input data at a high rate of speed (minimum 50 wpm) with accuracy and attention to detail

Personal information required by County of Lambton job postings is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act, 1990, CHAPTER M.56, as amended. The treatment, storage and handling of personal information is governed by the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, CHAPTER M.56, as amended and will be used in reviewing applications. Questions about this collection should be directed to the Corporate Manager, Human Resources, County of Lambton, 789 Broadway Street, Box 3000, Wyoming, Ontario N0N 1T0. Phone 519-845-0801 or Toll-free at 1-866-324-6912.