Job Description

The Eighth Judicial District is accepting applications for a full-time Court Operations Associate position. This position is a part of the Eighth Judicial Districts Southern Assignment Area which includes the counties of Chippewa, Lac qui Parle, Renville and Yellow Medicine with the primary work location in Renville County Court Administration in Olivia, MN.

Depending on experience for external candidates, the expected starting salary will be $25.27.

This position will provide extensive support in processing of all cases of assigned areas from initiation through disposition. This is a fast-paced work environment where complex tasks are performed independently. Thoroughness and flexibility are needed for daily job duties. This includes filing of documents, initiation of court files, receipting of court fees and scheduling of hearings. Provide written, in person and telephone assistance to the public and other agency personnel. This position rotates among various specializations throughout court administration. Activities performed require extensive knowledge.

Examples of Duties

Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed:

• Initiate and schedule new cases.
• Use Odyssey eFile to receive, file and eServe court documents.
• Sort mail and receipt mail and bail payments.
• Reviews legal documents for completeness, adequacy, accuracy and compliance with rules.
• Reviews documents to determine accurate security level code, imaging documents to the file, working within the eFile and eServe queue to initiate and file documents.
• Determines proper routing of complaints, petitions, and other filings; notifies parties.
• Performs receipting function for case initiations, certified copies and fine payments.
• May have daily contact with judges while working as their assistants in court proceedings and in responding to their request for documents or other information; with the general public, attorneys and representatives from outside agencies for the purpose of answering questions relative to court policies and procedures, providing referrals for further assistance, providing information on case status and court records, and giving assistance with the processing of applications and documents; and with local law enforcement agencies and personnel for the purpose of exchanging information on court cases and proceedings.
• Types or generates from the computer, notices, executions, correspondence, court calendars, orders, etc.; reviews for accuracy and completeness; also may perform jury coordination and processing activities.
• Enters on computer system, required permanent record information such as case events, bail information, case activity, dispositions and sentencing. May report information to Department of Public Safety and Bureau of Criminal Apprehension, as applicable.
• Performs telephone and counter work; answers/responds to incoming phone calls; responds to questions/inquiries regarding court procedures; manages court records.
• Assures completeness and accuracy of records leaving the court jurisdiction pursuant to change of venue, appeal, and certification requirements.
• Performs courtroom clerical duties; prepares case files and forms for court; checks people in and calls the calendar; swears in witnesses; takes court minutes and/or may operate electronic recorder to record dispositions; sets court dates for next appearance; arranges and organizes the docket, notes continuances, makes minute and docket entries to reflect case progress; updates cases and prepares judge orders.
• May participate in and coordinate the scheduling and calendaring of arraignments, preliminary hearings, pre-trial conferences, continuances, trials and other matters; sends out notices; contacts attorneys and parties concerning rescheduling; makes appropriate record entries.
• Reviews Minnesota Court Information System (MNCIS) case exception or related operational reports and implements appropriate corrective actions.

Typical Qualifications

Minimum Qualifications

Below are the past experiences that will lead to success in the role. For education requirements listed, the equivalent number of years of related experience may serve as a substitute.

• High School Diploma or Equivalent
• One (1) year of relevant job experience or greater, which may include but is not limited to customer service, administrative or office work. Additional education may substitute for experience.

Knowledge, Skills and Abilities

• Experience using electronic applications, such as Microsoft Office Suite, Adobe Acrobat, and the ability to learn job related software
• Experience providing exceptional customer service while working under pressure in a high volume, fast-paced environment
• Ability to multitask and prioritize duties while remaining flexible and adaptable to change
• Ability to effectively communicate verbally and in writing, including the handling of sensitive and confidential matters Ability to read, comprehend and explain rules, statutes, legal documents, policies and procedures of varying complexity
• Ability to establish and maintain respectful, and effective working relationships with others
• Ability to work in an inclusive, multicultural environment and professionally exhibit cultural sensitivity
• Ability to begin new tasks with little supervision while maintaining a high degree of accuracy in work product and demonstrating attention to detail
• Ability to make independent judgments and decisions
• Excellent customer service and interpersonal skills, including the ability to de-escalate difficult interactions
• Reliable with the ability to meet commitments of work duties

Preferred Qualifications

• Associate’s or Bachelor's degree in Criminal Justice, Political Science, Business Administration or a related field
• Experience working in the legal field or court setting
• Extensive knowledge of current court policies, procedures, processes and terminology
• Knowledge and experience with Minnesota Court Information System (MNCIS) and eFile and Serve (EFS)

SUCCESSFUL CANDIDATE WILL BE REQUIRED TO PASS A CRIMINAL BACKGROUND CHECK. Employment offers may be rescinded if the required criminal background check identifies job related convictions.

Current judicial branch employees must have satisfactory performance and no documented disciplinary action in the preceding 6 months.

In addition to completing the online application, please upload and attach your cover letter, resume, and a list of at least 3 professional references.

Why Work for Us?

Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB.​ We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another’s growth. ​

Employee Benefits

The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family’s wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at Employee Benefits - Careers at the Minnesota Judicial Branch Careers. Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid.

Equal Employment Opportunity

​It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at 7th8th.HumanResources@courts.state.mn.us. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the​ policy of the Minnesota Judicial Branch that all decisions regarding​ recruitment, hiring, promotions, and other terms and conditions of​ employment be made without discrimination on the grounds of race, color,​ creed, religion, national origin, gender, marital status, status with regard​ to public assistance, membership or activity in a local human rights​ commission, disability, sexual orientation, or age. We value and encourage​ applicants from diverse backgrounds.​

Internal Applicants

If you are a current employee of the Minnesota Judicial Branch, please apply to open positions conveniently through your Oracle account by visiting Opportunity Marketplace - Browse Opportunities.