09/15/2026
09/24/2026
Judicial Department
$4,539 - $7,042
Employee
Court Operations Associate (Records Clerk)
Interviews: Generally, interviews will be scheduled within two weeks after the application deadline. May take longer, depending on the number of applications.
Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.
We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.
Portland, Oregon was founded in 1845 (incorporated in 1851). It is the state’s largest city and the county seat for Multnomah County. It is named for Portland, Maine. It is situated at the confluence of the Willamette and Columbia Rivers. Recreational activities include, numerous museums (including OMSI), parks (including Forest Park, largest wilderness park in city limits in the nation), hiking (including in-city hiking trails), restaurants (including Food Carts), Mt Hood (about 50 miles east) and much more. Portland is home to four major sports teams: Trailblazers (NBA), Fire (WNBA), Timbers (MLS), and Thorns (NWSL).
The Multnomah County Circuit Court is hiring a Records Clerk (Court Operations Associate).
In this role…
You will perform records request searches and provide customer service over the phone, in writing, and in person at the public counter. You will also digitize court records and perform quality control checks on outdated records in preparation for their destruction. You will occasionally perform data entry, scan files, help with customer service in the jury room, and participate in the scheduled rotation of working at the offsite records warehouse.
Additionally, you will collaborate with coworkers in the Records unit to maintain the court’s records retention schedule, process and store trial exhibits and search warrants, process redactions, prepare court files for transfer to the Court of Appeals, and assign transcription services as needed. These assignments will rotate and vary in complexity, but the whole team is responsible for ensuring that the day’s work is completed.
Assigned tasks may be changed to accommodate workload and organizational needs.
Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
The application deadline is 11:59 p.m. on the date listed above.
The qualified applicant must have a high school diploma or equivalent
At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents
Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
None.
Multnomah County Circuit Court does not provide parking for the central courthouse or justice center staff. Daily parking is available across SW 1st St from the central courthouse (monthly parking is limited). Another option is the Douglas Garage at 1835 S River Dr, Portland, OR 97204. Parking cost is $165/month and is a half-mile from the courthouse and justice center.
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.
Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates new to OJD the first two steps of the salary range. For more information on pay equity, click here.
Click here to access information specific to OJD employee benefits.
OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.
The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
Official LinkedIn page for the state of Oregon. Oregon is a state in the Pacific Northwest region of the United States. It is located on the Pacific coast, with Washington to the north, California to the south, Nevada on the southeast and Idaho to the east. The Columbia and Snake rivers delineate much of Oregon's northern and eastern boundaries, respectively. The area was inhabited by many indigenous tribes before the arrival of traders, explorers, and settlers who formed an autonomous government in Oregon Country in 1843. The Oregon Territory was created in 1848, and Oregon became the 33rd state on February 14, 1859.
