Job Description

Posting number: 201905482

Department: |Judicial Branch STT/STJ|

Job classification: Court Improvement Program Coordinator

Posting type: Open & Promotional

Categories: Administration, Grants Administration

Nature of Work

The Court Improvement Program (CIP) Coordinator is a territorial position responsible for planning, designing, implementing and monitoring court improvement projects along with the stakeholders invested in the continued improvement of children, youth and family related services within the Judicial Branch of the Virgin Islands. This position is funded by a federal grant to the territory’s Judicial Branch and intended to facilitate compliance with and the administration of the strategic objectives articulated in the Virgin Islands CIP grant application.

Examples of duties

Essential Functions (Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed)

• Provides leadership and initiative by researching and maintaining expertise in the area of evidence based practices for courts to improve outcomes for children, youth, and families.
• In conjunction with the Administrator of Courts, serves as a primary contact for grantor agency.
• Creates standard operating procedures and monitors procedural compliance.
• Directs the CIP Basic, CIP Data, and CIP Training grants by working with juvenile division staff and stakeholders to develop strategic plans to implement CIP programs and projects.
• Monitors progress towards implementation of CIP goals and objectives outlined in strategic plan
• Monitors and complies with all grant requirements, including but not limited to timely grant applications and grant reporting requirements.
• Monitors CIP federal funding and territorial match requirements to ensure accurate federal reporting requirements are timely met.
• Coordinate and conduct training and educational opportunities for internal and external stakeholders including r juvenile officers.
• Attends CIP related training, meetings, conference calls and webinars.
• Serves as a liaison with the Department of Human Services, Division of Children and Family Services on CIP, CFSR, PIP, IV-E Review and other related projects and resources.
• Serves as staff support to a Commission on Children, Youth and Families as well as any related committee(s) or subcommittee(s)
• Researches and determines additional programs that would benefit the Virgin Islands community and potential grantors.
• Facilitates data collection, analysis and established meaningful and systemic changes.
• Other duties as assigned or required.

Knowledge, Abilities and Skills

• Thorough knowledge of grant administration.
• Knowledge of territorial and federal laws, rules and procedures relative to the CIP.
• Ability to establish and maintain professional effective working relationships with all persons contacted during the course of work, and promote impartiality.
• Ability to communicate, orally and in writing, with a diverse population of professionals in a collaborative manner.
• Ability to carry out duties in a manner consistent with established policies.
• Ability to analyze and resolve matters.
• Ability to handle sensitive matters on a confidential basis.
• Ability to manage, and organize multiple projects.
• Skilled in using modern office methods, techniques, equipment, and operating a personal computer utilizing a variety of software, including any current Microsoft Office software programs.
• Skilled in working under pressure of deadlines, maintaining a professional demeanor during stressful situations, and establishing and maintaining cooperative working relationships with employees, officials, other agencies and the general public.
• Must exemplify the desired Court culture and philosophies.

Working Conditions

The noise level in the work environment is usually moderate. It requires extensive public contact and handles emergency or crisis situations; is subject to many interruptions; may handle multiple inquiries simultaneously; and may occasionally handle absentee replacement on short notice.

Physical Demands

While performing the duties of this job, the employee routinely uses standards office equipment such as laptop computers, smart devices, photocopiers, filing cabinets and other materials. The employee is regularly required to stand; sit; use hands and fingers to perform repetitive motions, reach with hands and arms, talk and hear. The employee frequently is required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close and distant vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Qualifications

Qualifications (Any combination of training and work experience which indicates possession of the knowledge, abilities and skills listed above. An example of an acceptable qualification for this position is:)

Graduation from an accredited college or university with a Bachelor's degree in business administration, finance, accounting, or a related field, and a minimum of five (5) years of court experience, and/or related child welfare experience, and progressive management experience. In addition, a minimum of two years’ experience in financial analysis, grant management, accounting or related field is desired.A combination of education and experience may be considered at the discretion of the Court.

Licensure and Certification

None.

Supplemental information

This position is grant funded for one year.